PAYROLL / ACCOUNTING BUSINESS ANALYST

University of California Office of the President

United States, California, Oakland

1111 Franklin Street (Show on map)

March 21, 2023

For UCOP internal applicants, please login to the internal candidate gateway at:

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

DEPARTMENT OVERVIEW

Financial Accounting provides numerous systemwide support functions, including financial management and reporting in connection with employee benefits, debts, federal and other extramurally funded projects, endowment funds, and campus foundations. We oversee financial accounting policy, initiate changes to the Payroll/Personnel System, and develop systemwide policy and procedures regarding payroll, disbursements and tax matters. For UCOP, we operate the shared administrative services center.

POSITION SUMMARY

Provides strategic business analysis services to business partners at the locations, medical centers, and UC Path Center. Works closely with the system-wide and local business units to gain in-depth understanding of customer's business needs and the context in which the business operates. Responsible for reviewing assigned business processes from end-to-end to identify and address operational, financial and technological risks. Identify opportunities to improve efficiency. Responsibilities will include a full range of activities from leading small to mid-size projects to assisting other project managers on larger more complex projects related to operational business functions that affect team members and providers at both the system-wide and local levels. Provide support to the technical and business teams to define application requirements, including researching, associating, and translating industry best practices and regulations into System-wide requirements.

Responsibilities

35%	Partner with internal business teams in defining payroll and accounting related business processes and associated system requirements. Partner with system-wide and location resources to develop and deliver system roadmaps. Partner with Benefits, Academic Personnel, Labor Relations, Compensation and other system-wide units to provide input into the prioritization of system enhancements, the mapping of new business processes, and the design and implementation of system solutions.
25%	Identify, evaluate and define medium to complex payroll and accounting related business and system requirements. Assist with the development of business requirement documents, functional design documents and test plans. Assist with the execution of unit integration and acceptance testing. Participate in cross-functional teams to address complex business or systems issues. Support and upgrade implemented solutions and systems.
25%	Participate in system implementation projects as a payroll and accounting subject matter expert (e.g., requirements documentation, system configuration, and test documentation/execution). Gather, analyze, prepare and summarize recommendations for approval of payroll and accounting related business process and procedural documentation. Meet with system-wide and location stakeholders to prioritize business requirements and projects as needed.
15%	Assist with the day-to-day payroll and accounting responsibilities of the Financial Accounting unit. Assist with location payroll and accounting inquires. Assist with the coordination of project activities (e.g., requirement gathering, solution design, testing, etc.). Assist with the coordination of the monthly payroll and accounting community of interest meetings.

Required Qualifications

Thorough knowledge of business and process analysis functions.
Thorough Knowledge of related areas of IT.
Strong skills and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture.
In-depth understanding and skill in process and systems requirement documentation standards, such as Use Case modeling, User Story creations and narrative description.
Demonstrated ability to work with others from diverse backgrounds.
Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem solving skills.
Broad knowledge relating to software design.
Thorough knowledge of business processes and procedures.
Demonstrated testing and test planning skills.
Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.
Recent and relevant experience working in high-volume multi-state, multi-entity payroll environment.
Strong working knowledge of payroll laws and processes.
Proven ability to handle multiple projects at once.
Personable and able to maintain a positive working relationship with location resources and team members.

Education

Bachelor's degree in related area and minimum three years and / or equivalent experience / training.

SALARY AND BENEFITS

Salary: $89,000 - $105,000

Benefits: For information on the comprehensive benefits package offered by the University visit:

ADDITIONAL INFORMATION

This position may be eligible for a on site, hybrid, or remote within California work arrangement. The employee may be required to report to work onsite in Oakland, CA on a regular schedule.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is April 7, 2022. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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