Administrative Manager I

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia ( UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education (). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Normal business hours are M-F, 8-5. After hours may be needed to meet deadlines.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position reports to the Associate Director for Survey Research and Evaluation Support and is responsible for managing, facilitating, and/or providing administrative support for the day-to-day operations of the Institute of Government 's Survey Research and Evaluation Support Division. This position works with the Associate Director to analyze and report on business operations; compile data from disparate systems to develop complex reporting and monitoring tools; assist with budget, contract, and project development, implementation, and management; maintain project and contract records. The position facilitates communications for the Associate Director, Division, and external clients. This position coordinates business operations, budgeting, and financial work flow for the Division, including faculty, staff, graduate assistants, and several hourly employees. In addition, this position assists the Associate Director with budget development and oversight and with personnel and human resources needs. Exercises a high degree of independence in completing unit tasks.

Standard for office environment. Sitting at a computer.

Analyze and report on the division's business operations, trends, costs, revenues, financial commitments, and obligations. Compile data from disparate systems to develop and maintain complex reporting and monitoring tools. Provide guidance and assistance with budget, contract, and project development, implementation, and management. Compile and maintain appropriate project and contract records and budgeting information.

Manage the execution of financial transactions supporting the business needs of the division. Organize, coordinate, communicate, and ensure the proper implementation of approved internal and university business processes and work flows. Serve as point of contact for division vendors. Coordinate the travel needs of the division. Serve as the primary contact for IT needs and equipment purchases and quotes. Coordinate the logistics of all office moves for division employees. Facilitate effective programmatic and contract compliance for a division of approximately 30 employees including: faculty, staff, graduate assistants, students, interns, and bi-weekly employees. Provide information to division employees regarding University policies and procedures. Will prioritize workload obligations to meet division standards and ensure that division operations follow policy provisions and standards.

Manage the day-to-day administration of the division in a timely and confidential manner. Provide administrative leadership, guidance, and coordination for the Associate Director, including meeting and calendar management, professional development budgeting and tracking, and coordinating division budget preparation and monitoring. Facilitate communications for the Associate Director, division, and external clients. Manage data systems to fulfill and track requests. Responsible for coordinating division meetings and greeting visitors.

Manage and provide oversight for the execution of internal Institute of Government processes related to personnel and human resources. This includes but is not limited to coordinating, communicating, documenting, and reporting on the hiring, promotion, and reclassification processes and efforts for the division. Serve as the division liaison with the Institute of Government HR Coordinator. Coordinate the onboarding process for division new hires. Serve as point of contact for the division's hourly employees regarding the university's timekeeping system.

Other duties as assigned.