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PAYROLL ASSISTANT **MULTIPLE OPENINGS** (UCPATH)

University of California Office of the President
United States, California, Riverside
February 23, 2023

This is a Hiring Talent Pool: We are accepting applications for multiple Payroll Assistant openings within the UCPath Center. Apply today to be considered for upcoming openings!

For UCOP internal applicants, please login to the internal candidate gateway at:

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications.

POSITION SUMMARY

The Payroll Assistant will work within the UCPath Center, reporting directly to the Production Supervisor, Payroll. Initially, the Payroll Assistant is responsible for supporting the implementation of the UCPath Center. Key activities may include supporting the development of training materials, documentation of processes and procedures, systems testing, and others. The Payroll Assistant will be responsible for providing assistance with respect to escalated payroll inquiries and issues.

This position learns to use professional payroll concepts, and applies systemwide policies and procedures to resolve routine issues and customer inquiries. The Payroll Assistant works on problems of limited scope, and applies systemwide practices and procedures to analyze situations or data from which answers can be readily obtained. This position receives predetermined work assignments that are subject to a moderate level of control and review.

Responsibilities

70%

Payroll Administration

Performs a variety of accounting duties including the preparation, processing, and maintenance of payroll, salary, and benefit calculations.

Collects, analyzes, updates and reconciles payroll data on a regular basis.

Reviews timesheets and then calculates and records salary adjustments as necessary.

Researches, calculates and prepares payments for various vendors Reviews, analyzes and updates salary spend projections for accuracy.

Performs other routine payroll transactions as required.

20%

Maintains accurate records and monitors salary and benefit related data of the employee population.

Monitors record keeping procedures for data accuracy.

Maintains mandated documents as required by federal and state legislation including salary schedules.

Other duties as assigned.

10%

Client Support

Provides data for auditors, and local, state, or federal agencies. Responds to salary verification requests.

Researches payroll and benefit record keeping issues like sick leave and vacation balances; performs appropriate action as needed.

Required Qualifications

A minimum of two (2) years of relevant payroll administration or an equivalent combination of education and experience. Basic knowledge of payroll processes, procedures, rules and regulations. Has knowledge, skills and abilities needed to analyze and determine how the payroll plans are developed and administered in the most efficient manner. Has knowledge of systems and technology that support payroll plans. Ability to understand how changes to these will affect outcomes, operations, and fiscal objectives. Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), time management, and collaboration skills. Strong organizational, and project management skills. Excellent people skills, with ability to effectively interact, collaborate in a team environment, and influence across all levels of an organization. Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities. Ability to accomplish assigned projects without compromising the integrity of the UCPath Center and/or University of California policies and procedures. Ability to appropriately handle confidential matters and material. Ability to provide excellent service with integrity. Self-motivated and directed. Ability to identify complex problems and related information to develop and evaluate options and implement solutions. Strong computer skills, with intermediate skills with Microsoft Office Suite (particularly Word, Excel and PowerPoint) and experience working with databases.

Preferred Qualifications

Bachelor's degree in Human Resources, Finance, Business Administration, or related field. Fundamental Payroll Certification (FPC). Experience with shared service center practices technologies. Experience and proficiency in the PeopleSoft Payroll module. Knowledge of UC payroll policies and procedures.

SALARY AND BENEFITS

Salary: The recommended salary range is from $26.09 - $32.03 an hour. Commensurate with experience.

Payroll Title: Blank Ast 3

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit:

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

The posting will be open until: February 28 2023.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. .

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: or email the Human Resource Department at:

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