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Office Assistant - Short Term

Maricopa Community College district
dental insurance, paid time off, tuition reimbursement
United States, Arizona, Chandler
August 23, 2023

Office Assistant - Short Term

Job ID: 317294
Location: Chandler-Gilbert Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range
$16.65 - $19.36/per hour DOE

30K Livable Wage
MCCCD is committed to a $34,632 Livable Wage: $16.65/hour (rounded) for regular full-time employees.


Work Schedule
Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar
12 Months

Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

  • Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options
  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities

Job Summary
This is a short-term position thru June 30, 2023. Based on funding, position may be extended.

Provide administrative support to personnel in the Center for Teaching, Learning, and Assessment (CTLA). The individual in this position will interact with and assist faculty and staff in-person, via email, phone, and web conference; and provide information as the first point of contact in the CTLA. The individual will also provide basic leaning management system (Canvas) support.

Essential Functions
40% - Performs administrative tasks and procedures for the CTLA including: greeting faculty, staff, and visitors; answering phones, providing general information regarding the CTLA, Canvas, Google, SIS, HCM, FMS, and other technology tools

30% - Provides administrative support for CTLA, Faculty Development, and various committees

20% - Provides support for faculty with Canvas, Google, SIS, HCM, FMS, and other technology tools

10% - Attends training, department meetings, and actively participates on projects and teams

Minimum Qualifications
High School Diploma or GED

There is no substitution or equivalency allowable for the High School Diploma or GED.

Desired Qualifications
  1. Experience providing excellent: customer service, interpersonal communication, and communication in writing, phone, and face-to-face
  2. Experience with Google Tools in educational/corporate environment including: Drive, Docs, Presentations, Forms, Sites, and Groups
  3. Experience using a learning management system such as Canvas, Blackboard, Desire 2 Learn, etc.
  4. Teaching experience in an online environment in a K-12 and/or higher education setting

Special Working Conditions
  • May be required to sit for a prolonged period of time; viewing a computer monitor
  • May be required to work evenings and weekends

How to Apply
Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.
  • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
  • Indicate whether former or current employment is Full-Time or;
  • Part-Time employment (must include number of hours worked)
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
  • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date
Please apply on or before September 21, 2022 to ensure consideration within the first review. Additional reviews, if necessary, will be held.

Application deadline: Please apply on or before October 20, 2022 to be considered.

EEO Information
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link .

Clery Act
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link

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