Administrative Assistant Communication and Media Arts

University of St. Francis

United States, Illinois, Joliet

500 Wilcox Street (Show on map)

Jul 19, 2024

Posting Information

First Section

Job Title	Administrative Assistant Communication and Media Arts
Position Number	ST3243-00
Organizational Unit	Encounter Student Workers
Posting Number	SP0710-16
Notice of Nondiscrimination	The University of St. Francis does not discriminate in its employment practices or in its educational programs on the basis of any protected class. The University also prohibits retaliation against any person opposing discrimination or harassment or participating in any internal or external investigation or complaint process related to allegations of misconduct. For a complete copy of USF's Policy on Equal Opportunity, Harassment, and Nondiscrimination for All Faculty, Students, Employees and Third Parties or for more information, please go to https://www.stfrancis.edu/titleix/ or contact the Title IX Coordinator at TitleIX@stfrancis.edu.

Requirements

Responsibilities	Organize & keep department space neat (Professionalism)* Order supplies for faculty members via Purchase Order (PO) system (Technology)* Collect mail for all faculty daily, and sort/distribute (Professionalism)* Separate magazine renewals and renew as needed via PO system (Technology)* Purchase teacher references and supplies as needed Keep all department lists/files/binders up to date: (Professionalism) o Faculty schedules (Technology) o Mass Communication ( MCOM) student breakdowns (Technology) o Advisee lists (Technology) o Semester course planning layouts o Internship binder (Professionalism, Technology) o Student Employees Binder (Professionalism) o Other items as directed by Department Chair Make copies for faculty (Technology)* Shred (Professionalism)* Keep display cases in halls up-to-date (Communication)* Answer phone when Department Chair is out of office (Communication)* Plan & schedule MCOM Senior Portfolio Presentations (Critical Thinking)* Organize magazine racks (Professionalism)* Fill out student Lab Admits (Professionalism)* Burn portfolio DVD's and other discs for files (Technology)* Coordinate meeting dates/times upon request (Technology)*
Qualifications	Current USF student in good standing CMMA major PREFERRED: Previous secretarial/general office experience
Pay Rate Hourly	14.00
Hours / Week	5-20
Close Date	12/31/2022
Quick Link	https://stfrancis.peopleadmin.com/postings/4667