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Office Assistant

Maricopa Community College district
dental insurance, paid time off, tuition reimbursement
United States, Arizona, Scottsdale
August 23, 2023


Office Assistant

Job ID: 317465
Location: Scottsdale Community College
Full/Part Time: Full Time
Regular/Temporary: Regular

Hiring Salary Range

$16.65 - $19.36/per hour DOE

This is a 30 hour/week benefited position.

Grade

106

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

This is a 30 hour/week benefited position.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

  • Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona's Best Employers


Campus Statement

Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.

We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.

At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options
  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities


Job Summary

Are you a dynamic, experienced Office Assistant who enjoys variety throughout the work day? Do you enjoy working with other people in a supportive and friendly student-focused environment? If so, Scottsdale Community College (SCC) needs your clerical expertise and front-facing reception skills!

Scottsdale Community College is looking for an Office Assistant for the English, World Languages, and Journalism (EWLJ) Department to provide ongoing routine office and clerical support and records processing activities. This would be a 30 hour/week benefited position. The Office Assistant provides consistent customer service to students, staff, and faculty in a busy and friendly office. This position reports to and is supervised by the EWLJ Department Chair and the work flow is guided by the Department's Senior Administrative Assistant.

Candidates must be able to work on multiple tasks and projects simultaneously, while maintaining a friendly, inviting, warm and professional office environment. This position performs a variety of receptionist, secretarial, and clerical duties such as compiling information, using productivity applications, keeping accurate records, and communicating effectively on the phones and in email. The Office Assistant is required to meet appropriate deadlines and maintain privacy, and confidentiality when handling confidential or FERPA-protected information.

To best serve the faculty, students, staff, department and college, this position requires a physical presence on campus.

Essential Functions

50% - Provides reception duties; greets visitors and answers routine questions; receives and refers calls; takes and relays messages; may serve as central point for telephone contact; assists students by providing education program information or assisting with registration activities, as assigned.

20% - Reviews, compiles, verifies, distributes and maintains records, files, logs, and or program information.

10% - Enters data, updates, and verifies data input and retrieves basic report information; performs basic mathematical calculations and verifies totals.

10% - Assists with updating and maintaining schedules, calendars and coordination of meetings and services including required meeting materials and supplies related to office processes, projects, programs or events.

5% - Prepares photocopies and collates documents; receives, prepares, handles and distributes mail and documents; Additional clerical activities as assigned.

5% - Performs other duties as assigned.

Minimum Qualifications

High School Diploma or GED

There is no substitution or equivalency allowable for the High School Diploma or GED.

Desired Qualifications
  • Associates Degree
  • Experience using Google Suite including Docs, Sheets, and Forms and/or Microsoft Word, Excel
  • One year's experience in a clerical, front-facing office position
  • One (1) to Three (3) years' experience providing customer service in a diverse environment
  • Experience working in a higher education in an academic department
  • Effective written communication and attention to detail as shown in the cover letter


Special Working Conditions
  • Travel to campus during the interview/selection process will be at the candidate's own expense.
  • May require prolonged periods of sitting and viewing a computer screen.
  • May be required to lift or carry up to 25 lbs.
  • This position requires a physical presence on campus.
  • This is a 30 hour/week benefited position.


How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.
  • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
  • Indicate whether former or current employment is Full-Time or;
  • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
  • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.


    Posting Close Date

    Open until filled

    First review date October 17, 2022

    Applications received after the review date may not be screened.

    EEO Information

    Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

    Title IX

    Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

    The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link .

    Clery Act

    The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link

    To apply, visit

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