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Program Coordinator (Extended)

Maricopa Community College district
dental insurance, paid time off, tuition reimbursement
United States, Arizona, Phoenix
July 22, 2023
Program Coordinator (Extended) Job ID: 317488 Location: South Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $20.71 - $26.92/per hour DOE Grade 112 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options Paid observed federal holidays & additional paid time off throughout the year Arizona State Retirement System (ASRS) & 12% Employee Contribution Match Paid vacation, sick, and personal time (if applicable) Multiple health and dental insurance coverage plans Virtual: Reach a doctor 24/7 Flexible Spending Accounts (FSA) Maricopa Perks & Gears Discount Program Employee assistance program (EAP) $4,000 Annual professional development growth funding (if applicable) Tuition reimbursement for employee and dependents (if applicable) Revised summer work schedule Maricopa Employee Health & Wellness Program Employee recognition opportunities Job Summary South Mountain Community College is currently seeking a Program Coordinator. This position assists the Vice President and the Student Development Division supervisors by performing basic research, preliminary analysis, coordination and transactions support related to projects/programs, meetings and Councils, activities and events; monitors budget; performs purchasing functions; maintains liaisons with administrators, division chairs, managers, district office, outside agencies; and works with a diverse population of administrators, faculty, staff, students and the general public. Essential Functions 45% - Plans, manages, facilitates, develops goals, prepares and monitors budgets for the VP of Student Development office; coordinates programs, meetings, projects, activities and special events; drafts processes and variety of documents and statistical reports. Provides a variety of basic research, preliminary analysis, and coordination for assigned programs. Assists with development and implementation of program guidelines, forms, policies and procedures. Monitors budgets, develops spreadsheet-based budgets and monitoring tools, works in the online financial management system for procurement, coordinates travel, etc. Works in the online facilities reservations system. Works in the online facilities reservations system. Plans, coordinate and implement events. 15% - Responds to inquiries requiring detailed knowledge of MCCCD policies and procedures; screens and routes calls; provides a variety of information requiring specialized knowledge of college services to visitors, mail and correspondence; solves problems and troubleshoots to resolve issues. 15% - Supervises temporary staff and/or student workers as lead worker for the unit. Trains, evaluates and reviews work of the non-classified and non-faculty personnel in the unit. Participates in hiring, discipline and termination of temporary staff. 15% - Creates original correspondence, reports, presentations, documents, and program and program materials; maintains program and divisional records, files, manuals and/or documentation, and other duties as assigned. 10% - Maintains executive calendar, records minutes of meetings, gathers research and other materials for meetings, activities and special events. Minimum Qualifications Bachelor's Degree in education, business or public administration, or a directly related field and one year of experience in researching information, gathering data, performing preliminary analysis and preparing reports. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation. Desired Qualifications Experience in methods of program/project management and leading the work of others as a unit lead or project manager over an initiative/program/event. Basic applications of critical thinking, customer service, analysis, business math concepts, and qualitative and quantitative research assistance. Experience in on-line enterprise financial systems, facilities reservations systems, and/or human resources systems; and usage of office technology/software and general office equipment. Experience in authoring original reports, documents, and presentations; coordinating deadlines and prioritizing competing demands. Experience managing multiple programs/projects; experience managing and monitoring departmental, program or activity/initiative budgets. Experience with records retention requirements, policies and procedures, responding to inquiries and solving problems in accordance with policies and procedures. Experience interacting with diverse populations at all levels of an organization while maintaining confidentiality and flexibility. Special Working Conditions Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: Will be required to travel to MCCCD and other locations May require some evenings or weekends Requires prolonged periods of viewing a computer screen May be required to lift or carry up to #25 lbs How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Apply on or before October 23, 2022 to be considered. Extended - Apply on or before November 6, 2022 to be considered. EEO Information Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link . Clery Act The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link To apply, visit jeid-73bca2ae27737e4ea813383475872b1c