SENIOR NRA PAYROLL ASSOCIATE (HYBRID)

University of California Office of the President

United States, California, Riverside

May 31, 2023

Multiple openings for Senior Payroll Associate positions at the UCPath Center!

Seeking candidates with Non Resident Alien payroll experience!

For UCOP internal applicants, please login to the internal candidate gateway at:

Position Base

Riverside

Location

UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications.

POSITION SUMMARY

Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Exercises judgment in selecting methods and techniques for obtaining solutions. Utilizes contacts within the payroll office and across the organization. Strong understanding of WFA and Payroll modules for system impacts.

Responsibilities

50%	Applies payroll concepts to perform complex analysis regarding pay processing adjustments, including retroactive pay, tax withholding, and overpayments. Documents payroll processes and procedures. Updates internal documents to ensure all processes are aligned and current. Provides analysis for complex payroll projects, such as verifying tax treaty forms, resolving nonresident alien payroll issues, and various State and Federal regulations. Other complex matters include identify mid-year residency status change for non-resident alien employees, in depth review of interface error logs, and analyze and monitor audit reports during the year which include but not limited to: FICA data and income codes. Manage/complete the 1042-S year end process for all UC non-resident aliens.
20%	Coordinates, trains, and advises payroll staff and external partner administrators on inter-organizational payroll processes with non-resident aliens. Provides training to payroll processors and human resource staff on payroll topics such as imputed income for non-resident aliens for post-doc fellows and post-doc paid directs. Works closely with IT to help resolve issues and trends with the GLACIER interface. Handles and completes testing's and projects throughout the year.
20%	Provide assistance and support as a Lead daily to all areas of the team when needed. Provides internal training to new team members. Works closely with supervisor, managers, LT, IT and external partners to ensure all parties are aligned before any changes are made to processes. Review processes and find ways to streamline where needed. Collaborate with other work streams to resolve system defects that impact our team. Handles and completes 1042-S year end process. Attends year-end meetings to ensure all processes are completed in a timely manner. This includes working with locations and GLACIER administrators with any year-end processing. Conduct testing and uploading the 1042-S data into GLACIER.
10%	Supporting the creation of 1042-S, Processing 1042-S corrections. Provide assistance and support to team members and new hires to ensure tools/resources and proper access to systems. Engage in cross collaboration and teamwork with work groups across Production. Responsible for updating operations alignment decks with process changes. Support all NRA activities and act as subject matter expert and respond timely to NRA related issues, questions, trends. Communicate to team members of any incoming issues that affect NRA data to maintain compliance.

Required Qualifications

Thorough knowledge of all payroll processes, policies, nonresident alien rules and regulations and procedures; knowledge of organization-specific computer application programs.
Thorough knowledge of organizational processes, procedures, and possesses a strong understanding of organizational rules and regulations. Act as SME with regards to training in all non-resident alien activities.
Strong judgment and decision-making skills; verbal, written and active listening communication skills. Uses strong interpersonal and service orientation skills in interactions with customers and colleagues. Excellent organizational skills and ability to multi-task.
Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems. Complete analysis and maintain updates on all compliance controls.
Strong mathematical skills.
Minimum of 4 years of Payroll experience.

Education

Bachelor's degree in related area and / or equivalent experience / training.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
Payroll Analyst 3

Job Code
006944

Salary Grade
Grade 20

Payscale:
$67,000 - $73,000 - Salary offers are determined based on final candidate qualifications and experience.

Full Salary Range:
$56,800 - $99,200

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit:

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. .

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