Administrative Specialist (Institutional Advancement/Marketing)

Maricopa Community College district
dental insurance, paid time off, tuition reimbursement, remote work
United States, Arizona, Scottsdale
July 22, 2023
Administrative Specialist (Institutional Advancement/Marketing) Job ID: 317510 Location: Scottsdale Community College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $16.65 - $20.14/per hour DOE Grade 107 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Campus Statement Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community. We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies. At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options Paid observed federal holidays & additional paid time off throughout the year Arizona State Retirement System (ASRS) & 12% Employee Contribution Match Paid vacation, sick, and personal time (if applicable) Multiple health and dental insurance coverage plans Virtual: Reach a doctor 24/7 Flexible Spending Accounts (FSA) Maricopa Perks & Gears Discount Program Employee assistance program (EAP) $4,000 Annual professional development growth funding (if applicable) Tuition reimbursement for employee and dependents (if applicable) Revised summer work schedule Maricopa Employee Health & Wellness Program Employee recognition opportunities Job Summary Are you a dynamic, experienced administrative specialist? Scottsdale Community College (SCC) needs your expertise! Under the direction of Marketing Director, the Administrative Specialist will be responsible for performing administrative office support, office coordination and/or records processing activities in support of the Marketing Department. To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of partial remote work depending on business needs. Please read the "How to Apply" section to avoid incomplete application materials. Essential Functions 25% - Coordinate department purchase orders; create, submit and manage all vendor purchase orders and requisitions, including media buys; oversee the approval of vendor invoices and payment, following MCCCD policies and procedures. 25% - Order and manage office supplies and computer hardware/software needs; oversee and reconcile the department purchasing card for various expenses. 10% - Oversee and reconcile the Marketing and Public Relations department expenses and budget. 10% - Manage the internal employee store of SCC-branded giveaway items. 10% - Help prepare and coordinate Marketing team meetings. 10% - Provide customer service; answer phones; prepare and maintain correspondence; proofread and edit communications activities; manage the on-hold telephone recordings. 10% - Assist with other administrative and support duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and one year (full-time equivalent) of clerical, administrative office support or related experience. Or High School Diploma/GED and three years (full-time equivalent) of clerical, administrative office support or related experience. Desired Qualifications A. Bachelor's degree B. Experience in a secretarial or office support position C. Experience using routine office technology such as Microsoft Office or Google Suite D. Understanding of diverse academic, socioeconomic, and cultural environments Special Working Conditions Travel to campus during the interview/selection process will be at the candidate's own expense. Will be required to travel or be assigned to all MCCCD locations. May be required to work evenings and weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to 25 lbs. To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of partial remote work depending on business needs. How to Apply Please read the "How to Apply" section to avoid incomplete application materials. Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Apply on or before October 24, 2022 to be considered. EEO Information Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link . Clery Act The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link To apply, visit jeid-16e13dd0ad7766408a51d09dfb562a29