Job posting has expired
Administrative Specialist SrSocial Sciences Division
 Maricopa Community College district | |
dental insurance, paid time off, tuition reimbursement
| |
 United States, Arizona, Phoenix | |
 August 23, 2023 | |
|
Administrative Specialist SrSocial Sciences Division Job ID: 317552 Location: Paradise Valley Community Coll Full/Part Time: Regular/Temporary: Regular Hourly Rate $18.09 - $23.52 /per hour DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us
Campus Statement Paradise Valley Community College (PVCC) is a " href="https://apptrkr.com/get_redirect.php?id=3554799&targetURL=https://www.paradisevalley.edu/community/learning-centered-college" target="_blank">Learning Centered College that supports a " href="https://apptrkr.com/get_redirect.php?id=3554799&targetURL=https://www.paradisevalley.edu/community/diversity-and-inclusion" target="_blank">diverse and inclusive environment where mutual respect, equity and understanding and incorporating views from dissimilar frames of reference are encouraged and valued. Please review PVCC's " href="https://apptrkr.com/get_redirect.php?id=3554799&targetURL=https://public.tableau.com/shared/CR8GKKBTC?:display_count=y&:origin=viz_share_link&:embed=y" target="_blank">track record and join us on our continued path of student success. PVCC's Commitment to Diversity, Equity and Inclusion: As a college we embrace equity, engagement, inclusion and innovation. We seek to continuously improve our campus through diverse identities, expertise and perspectives. We are committed to creating engaging relationships that inspire and support all learners to increase their capacity for personal growth and positive social change. PVCC provides access to these opportunities in a welcoming, inclusive, and supportive environment for all our students, employees, and community members. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options
Job Summary Would you like to work at an "Aspen Institute Top 150 Community College'' that transforms lives on a daily basis in a fast-paced, collegial environment? Join our Paradise Valley Community College (PVCC) team to make a difference in our community, enact positive social change, and improve students' lives everyday. Paradise Valley Community College is seeking an Administrative Specialist Senior who will provide advanced administrative office and secretarial support, and/or program coordination activities for the Social Sciences Division, which includes support for the Early Childhood Education program and support for PVCC's new Bachelor's degree program in Elementary Education and Special Education. Our ideal candidate will have strong customer service and support for students, faculty, community members, vendors, and college staff. The qualified person has experience working with a diverse population and they will act as the first point of in-person/on-campus contact for the Social Sciences Division. In this position you will receive and respond to inquiries and information requests as well as help create and maintain course schedules, course offerings, and other campus resources. The ideal candidate must be able to work independently to problem solve and resolve issues or refer requests to appropriate resources. We are searching for someone that is comfortable using technology and learning about multiple online platforms/systems such as FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc. which will be used daily to accomplish division directives and goals. Additional Information PVCC has been recognized as one of the nation's Top 150 Community Colleges by the Aspen Institute, and is eligible to apply for the 2023 Aspen Prize for Community College Excellence. The $1 million Aspen Prize for Community College Excellence, awarded every two years, is the nation's signature recognition for America's community colleges. Even more importantly, PVCC, which has earned this recognition biennially since 2013, is the only community college in Arizona to achieve this distinction this year. The colleges selected for this honor stand out among more than 1,000 community colleges nationwide as having high and improving levels of student success as well as equitable outcomes for Black and Hispanic students and those from lower-income backgrounds. The Aspen Institute evaluates various criteria in its selection process and validates the levels of active and engaged learning in the classroom and the progress PVCC is making with the implementation of Guided Pathways. 1) First-year retention rates 2) Graduation rates 150 percent normal program completion time 3) Improvement of student success rates over time 4) Graduation rates of underrepresented minority students 5) Graduation rates of low income students Essential Functions 40% Monitors and coordinates college or academic services such as course scheduling, maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates textbook orders, assists with budget preparation, monitoring and maintenance; directly involved with purchasing office supplies as well as all ProCard and departmental purchases; creates Official Function Forms, purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with division mail pick up and distribution. Ensures documents (e.g. faculty syllabi and budget documents) remain current with college/district policies and procedures; assists with faculty orientation; develops divisional promotional materials: supports the division by using technological skills and business systems such as FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc. 30% Provides strong customer service and interacts with a wide range of individuals including but not limited to students, faculty, community members, vendors, and college staff; acts as first point of contact for the Social Sciences Division; receives and responds to inquiries and information requests on faculty schedules and contact information, course offerings, and other campus locations and resources, resolving issues or referring requests to appropriate resource. Supports residential and adjunct faculty by collaborating with faculty and other staff when needed/requested; accesses class rosters and data; orders supplies for instructors and division classrooms. Provides basic computer related fax and copier support; Problem-solves daily to keep division working smoothly. Assists students and faculty with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of the Federal Work Study students. 20% Provides administrative support to all of the programs within the division; maintains financial and academic records/files; monitors and coordinates with college web page administrators to keep division web pages current and in compliance with established guidelines; prepares semester startup packets for faculty in coordination with division chairs, maintains master calendar by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multi line phone system; assists with the planning and implementation of various divisional events/programs and services including intercampus collaborations. Participates in the division meetings and records and distributes minutes. 10% Performs other assigned duties which are commensurate to grade level of position. Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 1. Associate's Degree plus three years or more of experience as an administrative assistant or office manager. 2. Two or more years of experience reporting, scheduling and building course information using a system such as Student Information System (SIS) or similar systems and using Microsoft SQL Server Reporting Services (SSRS) systems 3. Two or more years of experience maintaining financial entries, expenses, PO, and budgets in a system such as Financial Management System (FMS) or similar system. 4. Two or more years of experience using EXL spreadsheets, Google tools, Adobe Suite, Microsoft Suite and proficient in creating documents. 5. Two or more years of experience working with a diverse population in the community college or university setting. Special Working Conditions
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The " href="https://apptrkr.com/get_redirect.php?id=3554799&targetURL=https://maricopa.learn.taleo.net/files/upload/tts/hcm/Employee_Self-Service/InternalApplicantQRG.pdf" target="_blank">HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled
EEO Information Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link . Clery Act The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link To apply, visit jeid-032e288038797a4788d009ed76b72674 | |