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Special Collections Archivist II

The J. Paul Getty Trust
vision insurance, paid holidays, 403(b), retirement plan
United States, California, Los Angeles
1200 Getty Center Drive (Show on map)
Oct 16, 2023

Special Collections Archivist II
Job Family


Regular Full-Time
Position Status

Getty Center
Workplace Type


Hiring Pay Scale

$66,868 - $88,604 Annually

Commensurate with experience and internal equity

Research Institute - 0420-Special Collections Management
Requisition Number

ERRP Eligible


Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute (GRI) seeks two motivated, knowledgeable archivists to work in partnership to process and catalog special collections with an emphasis on archives related to modern and contemporary art history. With the goal of promoting collection discovery, access, preservation, and use, the archivists will apply professional standards and best practices to arrange, re-house, and describe mixed-format collections including the archives of artists, curators, collectors, dealers, educators, and scholars of a variety of cultures, ethnicities, races, and genders. One of the two positions will be particularly oriented toward archives of artists of African American and African diasporic heritage; for more information see Getty's AAAHI Initiative.

Reporting to the Manager of Special Collections Cataloging and Processing, the archivists should have multiple years of practical processing and cataloging experience, a demonstrated ability to work in partnership with colleagues, and may supervise interns, student workers and para-professional staff. The archivists may contribute to other scholarly, outreach, and collection management activities related to special collections.

Located at the Getty Center in Los Angeles, the Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their histories. Serving an international community of scholars and the interested public, the Getty Library is one of the largest art and architecture libraries in the world, with holdings of more than 1.5 million volumes and digital resources. Special Collections include rare books and journals, rare photographs, prints and drawings dating from the 15th century to the present, architectural drawings and models, art multiples, film, audio and video recordings, digital content, and extensive archives and manuscript collections.

Major Job Responsibilities

    Work under little to no supervision on assigned projects to improve access to archives and other special collections
  • Survey collections and develop and implement processing plans
  • Arrange, process, and re-house collection materials
  • Create and enhance finding aids and bibliographic records based on current standards, best practices, research, and evaluation
  • Identify conservation concerns and perform basic preservation practices
  • Maintain knowledge in standards, systems and specialized subjects
  • Assist in ongoing development, refinement and documentation of processes and procedures
  • Maintain processing metrics and project documentation
  • May manage or participate in group processing projects
  • May train and supervise others and revise the work of others
  • May answer reference questions
  • May research, write, present, and publish about collections and work activities
  • May contribute to outreach activities
  • Undertake special projects as assigned


  • Graduate degree in Library and Information Studies, with a focus on archives, or a related discipline
  • Minimum 2 years of related professional experience

Knowledge, Skills and Abilities

  • Knowledge of standards such as DACS, EAD, MARC, and RDA preferred
  • Experience with ArchivesSpace or other collection management systems, preferred
  • Ability to work both under minimal supervision and in team-based, partnership environments
  • Strong writing and communication skills
  • Demonstrated subject knowledge or secondary graduate degree in art history, contemporary art preferred
  • Familiarity with digital materials management and transformation preferred
  • Reading knowledge of at least one foreign language in the GRI's collecting areas, preferred
  • Ability to lift and move 40 pounds
  • Ability to climb ladders
  • Must have means of transportation to work sites at both the Getty Center in Brentwood and the Getty's off-site facility in Valencia, approximately 30 miles to the north

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan - with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.