Facilities Manager
Job Summary Under the direction of the Sr. Facilities manager, the Facilities Manager is responsible for managing an assigned subset of operations and maintenance functions for their assigned zone. The actual duties will be determined by the Assistant Director. The subset of activities may include assignments to specific buildings that make up the larger zone, specific management of team members or a large crew within the zone, or a combination of both. This may include supervising the activities of a core team of zone management staff, custodians, landscapers, and building maintenance workers. The Facilities Manager must be prepared to act on behalf of and in the absence of the Senior Facilities Manager.
The incumbent is responsible for total operation of building management and site services requiring a positive and proactive working relationship with building occupants. The Facilities Manager is responsible for day-to-day operations of their assigned buildings in a cost efficient, responsive, and proactive manner ensuring that service requests and work orders for their zone are managed effectively and that the FS priority work system is functioning properly.
Initiates and manages maintenance, renovation, and remodeling projects ensuring code compliance and quality control. Coordinates the assignment of building maintenance, engineering, custodial, landscaping, project management and other staff to correct maintenance deficiencies and to respond to facility-related business and emergencies. Interprets regulatory agency policies to building occupants and ensures that health and safety codes are followed. Coordinates prompt response to facilities emergencies in their assigned buildings and ensures customers are properly notified of the impact of the emergency on their area.
Responsible for providing various project management services to campus and client departments to achieve construction projects to be on schedule, within budget, high quality, cost effective and appropriate to client program needs. The incumbent will assist in organizing, planning, and managing various design & construction small projects. This responsibility requires the incumbent to schedule multiple project milestones and to maintain budget tracking while maintaining professional working relationships with contractors, state agencies, and University staff at all levels.
In addition to managing projects, the Facilities Manager will have assigned, specialized duties that support the overall mission of FS. These duties typically entail serving as Building Managers for assigned portfolio of buildings, usually 4 or more. Incumbents are responsible for getting to know the unique needs of the building occupants, maintaining knowledge of current building conditions, allocating limited resources to fix building maintenance and aesthetic issues, developing relationships with key clients and department building coordinators, and working on special facilities projects to advance the professionalism of the organization. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: Department Description The UCSF Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University. FS employs over 400 professional staff and acts as steward for over $90 million in operating funds to achieve its goals in operating and maintaining the UCSF campus environment. Located in the Campus Life Services organization, FS is organized into 5 distinct units: (1) Mission Bay/East Campus Operations, (2) Parnassus/West Campus Operations, (3) Infrastructure Programs (4) Engineering & Utilities Services, and (5) AVC Immediate Office.
FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment, where everyone can do their best work. FS leaders share accountability for the overall success of the operation and strive towards a high performance work environment. We value innovation, creative problem solving, and diligent follow-through. Required Qualifications
- Bachelor's degree in Business, Business Administration or related area and 7 years to 10 years of progressive, relevant facilities experience in a university/college environment, or large commercial and/or institutional setting. and / or equivalent experience / training.
- Valid Driver's License and clear driving record.
- Knowledge of regulatory requirements, OSHA regulations and workplace staff/safety regulations.
- Advanced knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
- Advanced interpersonal and communication skills. Ability to communicate clearly both orally and in writing with customers, department administrators, and staff at all levels.
- Advanced skills in working collaboratively and influencing others.
- Advanced skill to multi-task and effectively prioritize large project work. Ability to work without direct supervision and handle multiple projects simultaneously.
- Advanced skills to assess processes or services to make improvements and in project management.
- Knowledge of building systems and grounds maintenance.
- Knowledge of applicable building codes and safety requirements.
- Knowledge of all building systems (electrical, HVAC, plumbing and building envelope) to plan ongoing maintenance and respond to emergency breakdowns that occur in the course of an operational day.
- High degree of proficiency with a Computerized Maintenance Management System, preferably IBM Maximo.
- Ability to analyze problems, determine solutions, and make decisions based on analysis.
- Ability to read and interpret as-builts, plans and specifications.
- Ability to perform job estimates.
- Demonstrated high planning and organizational skills.
- Demonstrated high judgement and good decision making skills.
- Demonstrated experience with creating reports and ad hoc reports in Excel.
- Demonstrated experience with responsibilities requiring timeliness and a strong attention to detail.
- High degree of proficiency in Microsoft Suite (Outlook, Word, Excel, Access, and PowerPoint).
- Must be able to coordinate and self-manage multiple projects while encountering multiple interruptions.
- Project management experience, managing a range of small and large projects.
- Experience with People Soft, MyExpense, Bear Buy, MyAccess, HBS.
- Experience working with architects, engineers, inspectors, contractors, government agencies and University staff at all levels.
Preferred Qualifications
- Supervision experience of skilled trades and / or contracted employees.
- Certification in Construction Project Management; certification may be gained through an accredited program of instruction or through testing from a professional association; applicants may apply after at least 50% progress has been made in an educational program or certification is demonstrated through passing an accredited program.
- Advanced knowledge of architectural or engineering concepts.
- Advanced knowledge and skill regarding specialized research needs in space planning and advanced skill to effectively translate needs to professional architects and engineers.
- Ability to interpret collective bargaining agreements and contracts
- Expertise in proven methodologies for Process Excellence such as LEAN, DMAIC, Business Process Reengineering.
- Experience with UC and UCSF system-wide policies and procedures regarding: financial, contractual, administrative, constructions design, environmental health & safety, fire safety, space utilization, facilities management procedures, rules and practices.
- University and/or Medical Center experience; experience in a laboratory or research setting.
License/Certification
- Valid Driver's License and clear driving record.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 005196 FAC MGT SPEC 4 Job Category Professional and Managerial, Supervisory / Management Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Additional Shift Details Monday-Friday; 8:00 a.m. to 5:00 p.m. |
University of California - San Francisco Campus and Health
September 30, 2023