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ARC Review & Advancement Analyst - Hybrid/Remote - 119715
University of California - San Diego Medical Centers | |
United States, California, San Diego | |
November 30, 2022 | |
Depending on the experience of the selected candidate, this position will be filled at the ACAD HR ANL 1 or ACAD HR ANL 2 level. UCSD Layoff from Career Appointment: Apply by 10/31/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 11/10/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance. This position will have the option to work a hybrid schedule or 100% remote. UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care. OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching. OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees. The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.Under general supervision, the ARC Review & Advancement Analyst will provide academic personnel services to Health Sciences departments and units through a shared service business model. Incumbent will be responsible for administering academic personnel policies and procedures that span a comprehensive array of functional areas including but not limited to: faculty and academic employment (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, and Unit 18s) appointment and merit advancement, academic review, layoffs, immigration/visa processing, training and development. The analyst will primarily be responsible for academic reviews and advancement for each department portfolio assigned, and in collaboration with other ARC units, have oversight for his/her assigned department portfolio as it relates to all aspects of academic personnel for full time and adjunct faculty. Under supervision and guidance of the ARC Reviews & New Appointment Manager and Unit Leads, the ARC New Appointment Assistant Analyst will assist in providing academic personnel services to Health Sciences departments and units through a shared service business model. Incumbent will share responsibility for administering academic personnel policies and procedures that span a comprehensive array of functional areas including, but not limited to: faculty and academic recruitment, (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, and visiting faculty/academics); new appointments, and the academic review process. Administers return to active duty retiree appointments as well as processes immigration/visa applications for new faculty and academic researchers. The incumbent will work collaboratively with department liaisons, administrative support staff and faculty to facilitate the open recruitment process for faculty and academics. Provides analytical support and preparation to the New Appointments and Reviews Analysts designated to his/her department portfolio. Assists in preparing for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department. Help in addressing department concerns and/or issues. Manages workflow and deadlines. Prepares reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and takes timely action. Audits and maintains academic files to ensure compliance with university policies and procedures. Assists in providing analytical and program support for various academic affairs functions within the Academic Resource Center. Assists in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Serves as a shared services resource on academic affairs providing assistance and acting as liaison between the ARC and Department Business Offices, faculty, Payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to academic personnel administration as required. MINIMUM QUALIFICATIONS
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