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Assistant to the Chief Enrollment Officer

Metropolitan State University of Denver
United States, Colorado, Denver
January 29, 2023
Posting Details
Posting Details

Posting Number A02365
Position Title Assistant to the Chief Enrollment Officer
Position Number E01095
Salary for Announcement
The salary range for this position is $45,300- $68,000. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Pay Grade
Employee Category Professional staff
Department Enrollment Management
EClass Code Full Time Professional Staff
Position Summary
This position reports to the Chief Enrollment Officer (C.E.O.) and provides administrative support for all aspects of the Enrollment Management division in support of student enrollment responsibilities.

60% Support to the Chief Enrollment Officer
Coordination, liaison, leadership and collaboration- Work collaboratively with the C.E.O. and with the Enrollment Management Leadership Team ( EMLT). Schedule meetings and appointments on behalf of the C.E.O. ensuring that meeting requests are completed in a timely fashion, vetted in an appropriate manner, and clearly presented. Develop and implement department policies. Frequent interaction and contact with senior management staff, administrative officers, community leaders, and local and state officials. Coordinate conference calls, campus meetings and off-site meetings. Ensure that the tone, standards of professionalism and customer service reflect the values and service standards communicated by the C.E.O. Develop and adhere to confidentiality standards within the office. Serve as liaison to the Vice President and President's Office, including preparation of reports, essential communication, student complaints, assisting in crisis situations, project management, and engage as liaison with all other departments, faculty and staff within MSU Denver and the outside community. Organize and establish work and communication processes to provide support to the C.E.O. to ensure the delivery of designated services, and implement rules and regulations, policies, and other guidelines to achieve program objectives. Determine cyclical deadlines and integrate on-going support for the C.E.O. in order to deliver timely and high-quality work products in compliance with the academic calendar, HR and other deadlines as appropriate. Support the C.E.O. in the logistics (facility, catering, decor, staffing, etc.) involved in planning and the successful execution of relevant initiatives and community events. Prepare annual reports.

20% Administrative Support
Manage complex internal operations, identify problem issues and develop solutions. Write, approve, and edit communications. Work independently, handle matters confidentially, analyze and solve problems in the C.E.O. office, and make decisions appropriate to the position. Adapt from routine administrative duties to handling special situations seamlessly on a daily basis. Manage outbound and inbound correspondence. Field inbound phone calls for the office. Serve as coordinator and support staff for a variety of meetings, including EMLT staff meetings, standing meetings and task forces as needed. Request agenda items for meetings, take minutes, develop action items for follow-up, finalize material and schedule presentations as appropriate. Serve as point of contact and manage providing assistance to staff and students who visit the office; resolve problems and/or refer to appropriate personnel, as per University policy. Establish timelines and tasks, work with outside vendors, coordinate event materials, and work within established budgets. Manage event registrations for C.E.O. Engagement in process improvement. Assist in covering the office front desk in conjunction with the VP team.

10% Support to the Division of Enrollment Management
Chair and manage the Enrollment Management Supervisory Team ( EMST) to ensure all front-line offices are communicating important information as well as doing our part to prevent the "roadrunner-run-around". Serve on Strategic Enrollment Management Team. Support communications efforts to meet goals. Manage communications/marketing projects as needed.

10% Budget/Fiscal Responsibilities
Coordinate departmental budget aspect with Department's budget manager for all reimbursement and fiscal expenditures for the C.E.O. Serve as budget and accounting services liaison for Enrollment Management departments by working within State Fiscal Rules. Create and monitor computerized budget systems. Be aware of and follow State Fiscal Rules. Identify and correct funding deviations in budgets. Make written correction to accounting services for any errors in the budgets. Reconcile Corporate Card expenses and operate under Fiscal Rules concerning purchases. Submit reports to the Associate Vice President. Oversee travel arrangements for the C.E.O. ensuring appropriate travel vendors are utilized given the applicable fiscal rules. Manage reimbursements associated with business-related travel such as mileage and parking fees.
Required Qualifications

  • Bachelor's degree or equivalent to 4 year of experience in a similar role
  • Experience in a customer service setting providing office or administrative support
  • Experience planning and organizing large (30+ people) events and/or meetings
  • Experience multi-tasking and working with frequent interruptions

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.
Preferred Qualifications

  • Experience with higher education organizational structure/management systems and personnel, specifically within Enrollment Management;
  • Knowledge of institutional, state and federal policies and procedures;
  • Experience with making and managing travel arrangements;
  • Experience managing multiple projects;
  • Experience with budget management.
  • Experience with marketing strategy
  • Bilingual English and Spanish

Work Hours
M-F 8-5 with occasional weekends (Potential of hybrid work schedule)
Posting date 11/04/2022
Closing date
Closing Instructions Open Until Filled
To ensure full consideration, applications must be received by 11:59pm (MT)
Special Instructions to Applicants
Please see Special Instructions for more details.

IMPORTANT: In order to be considered as an applicant you must apply via the online application system, http://www.msudenverjobs.com.

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.
Talent Team Representative Carlos Alcala
Talent Team Representative E-mail calcala1@msudenver.edu
MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:
Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this .