Manager, Roving Regional Logistics

This is a regionalposition.The successful candidate can be based anywhere in the world where International Medical Corps has a program office. It is a remote position with significant travel to support country programs as requested.

JOB SUMMARY: The Manager, Roving Regional Logistics is a key member of the Regional Logistics & Supply Chain management team & an extended member of the Global Supply Chain management. The role holder will be expected to play a key leadership role in establishing IMC as the regional supply chain leader amongst humanitarian agencies.

S/he will be deployed to country mission to provide tactical support to ongoing project and emergency responses; ensuring that minimum IMC and donor requirements are implemented, building the capacity of staff, determining with Regional platform team and country management improvements measures and plans to be implemented.

The job holder will provide supply chain leadership & management support to key programs in the region, develop & implement a regional supply chain strategic approach aiming at identifying and leveraging opportunities for supply chain consolidation, commercial excellence & optimization and support implementation of global and regional supply chain initiatives.

The role holder will be expected to be flexible to deploy 75% as required to IMC country programs within the designated region. While deployed in country, s/he will maintain close collaborative relationship with country management and provide analysis and recommendation for future improvements.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

When deployed, support the Logistics Coordinator and ensure that the team meets the needs of the programs in a timely manner:

• Support country team in defining their country and supply chain strategy, with a focus on procurement and long term agreements.
• Oversee and support tendering processes as required, including definition of selection criteria, review of tender documentation, etc.
• Ensure that all standard reporting is in place for all field offices and consistently applied and timely submitted to HQ.
• Set operational objectives with support function leads for all direct reports to achieve compliance, coordination with programmatic activities, and appropriate budget planning.
• Actively participate in country program management and strategy meetings with other members of the SMT.
• Actively oversee the engagement with program managers and/or budget holders in procurement plans formulation, reviews and tracking progress
• Provide leadership and support to all IMC logistics and supply chain staff in country through development and implementation of robust remote monitoring plans, capacity building and other identified areas of support.
• Support Coordinator Logistics with training plans and refreshers
• Support in the preparation and the submission of timely, accurate and clear donor reports and other reporting requirements.
• Ensure timely rollout and implementation of any IMC global Supply Chain policies, procedures and systems at national level as may be applicable.
• Ensure existing practices, policies and procedures are in compliance with IMC global standards.
• Align field management and supply chain policies across country to ensure effective and efficient yet maximum conformity, with consideration of any localized and/or contextual variations.
• Support and work with SMT and Site Managers across field sites in developing ongoing relationships with local vendors-suppliers, leaders and stakeholders within the operations area.
• Drive operational excellence to achieve optimal efficiency and cost-effectiveness in all functions and operations.
• Oversee the deployment and utilization of global systems and operational policies, procedures, and systems to deliver compliance with IMC and donor requirements.
• Play an active role in preparing for internal and external audits; ensure recommendations related to logistics and supply chain operations are followed and take all necessary measures to address audit findings.
• When required, in support development and review of proposal with the Coordinator Logistics and Regional Logistics Coordinator.

Staff Capacity building and Performance Management, Learning & Development:

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment

External and Internal collaboration:

• Directly develop and support direct report including Site Manager in developing and maintaining effective working relationships with all local vendor-suppliers and other stakeholders - including National Logistics Cluster and INGOs, government ministries/authorities and UN agencies, to enhance cooperation and coordination between organizations.
• Participate in various cluster and working group meetings as appropriate.
• Ensure various sector teams are integrated and there is collaboration and coordination amongst and more so with logistics and supply chain teams;
• Coordinate timely and accurate reporting to HQ reports, donor's queries and government as needed.
• Provide critical inputs in developing proposals and preparing, supply and procurement plans as well as consolidated reporting.

Compliance & best practices:

• Committed to fraud detection, risk reduction and fraud reporting; ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure procurement, transfers and disposals of commodities and software that are subject to Export Compliance are in line with applicable licenses or need new licenses and related actions are properly documented.
• Ensure that vendor due diligence actions are carried out (and documented) as per required procedures including vendor registration, vendor performance, price/vendor information shared among NGOs, market surveys conducted regularly. Conduct physical verification as required.
• Work with Finance, Compliance and audit focal points to assess compliance with internal controls and required procurement documentation. Conduct verification of Procurement Inspection check list and ensure that risks associated to procurement are evaluated regularly and plans are developed to tackle those. Review procurement documentation, internal and external audit reports to detect procurement related risks. Work with country teams to implement corrective measures.
• Work with senior budget holders review Warehouse spot check calendars is developed to ensure that risks associated to warehouse management are highlighted and plans developed to tackle those. Conducts spot check and control evidence verifications as required.
• Work with Program Audit Unit team to assess implementation of supply chain and procurement planning procedures for existing and future projects, report gaps and propose corrective measures.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in Humanitarian Logistics, Supply Chain Management, International transport, business trade, or Humanitarian Supply Chain Management. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 7+ year of relevant in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
• Proven record on the ability and experience of the management of country logistics and supply chain at a senior level
• Strong organizational and problem-solving skills with analytic approach.
• Strong interpersonal, management and leadership skills. Experience in remote management.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas,
• Previous experience with donor (especially OFDA, ECHO, DFID, BPRM, UN-Agencies)
• Ability to work in harsh conditions, often in remote areas
• Bachelor degree in logistics or relevant field