Business Office Administrator

Business Office Administrator
Operations Support Specialist II
Dayton Program Management Office
Dayton, OH

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a Contracts/Business Office Administrator to join our team in Dayton, Ohio. This position requires normal business hours, Monday-Friday.

Essential Duties and Responsibilities

• Support the Program Management Office (PMO) Director and Program Managers in the management DoD and NASA prime contracts and subcontracts.
• Prepare, review, and track contract task order deliverables and other reports for management.
• Track complex contract travel funding and expenses.
• Generate, review, and validate data as it relates to government financial reporting, invoicing and reconciliation.
• Manage contract employees Travel Authorization Requests (TAR) and their timely filing of expense reports, assisting them as needed.
• Interact with employees, teammates, government customers, contracting officials, auditors, etc.
• Manage employee awards, to include tracking, documentation, generating certificates, budget management, and coordinating with Human Resources.
• Manage the program office indirect budget.
• Manage office lease and utilities.
• Procure and manage office equipment and office supplies for the team.
• Assist the PMO staff and contract employees in coordinating issues with the corporate departments such as Human Resources, Finance, Contracting/Subcontracting, Security, IT, and Business Development.

Supervisory Responsibilities

This position has no supervision responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Interpersonal skills - Works well with people at all levels and demonstrates a customer service attitude and the ability to determine and apply the appropriate etiquette with employees, customers, managers, etc.
• Attention to Detail - Demonstrates excellent organizational skills and the ability to ensure all forms of data are accurate and documents are formatted correctly.
• Continuous Learning - Assesses own strengths and weaknesses.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills.
• Use of Technology - Demonstrates required skills as listed below.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree preferred. A minimum of three years of relevant experience is required; experience in government contracting is preferred. Must have the ability to demonstrate discretion, professionalism and maintain confidentiality.

Computer Skills

To perform this job successfully, an individual should be proficient in Microsoft Office Word, Excel, Outlook and Power Point. Effective use of Excel is critical, to include understanding mathematical formulas across multiple sheets.

Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee must frequently lift and/or move up to 10 pounds.

Work Environment

The work will be performed in an office environment. Occasional teleworking is allowed when approved by management to accommodate COVID-related situations or other circumstances, but will not be a regular occurrence. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Position Type/Expected Hours of Work

This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m, though occasional odd workdays or hours may be required.

Travel

This position does not require travel.

Clearance

No clearance is required for this position.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Accrued Paid Time Off
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Medical and Dependent Care Flexible Spending Accounts
• Commuter/Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance

AAP/EEO Statement

HX5 is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: employment@hxfive.com or call (850) 362-6551.