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Administrative Assistant III

University of California - San Francisco Campus and Health
United States, California, San Francisco
October 12, 2023

Administrative Assistant III

CLS Transportation Services

Full Time


Job Summary

The Department promotes clean and sustainable transportation modes that include walking, bicycling, carpool / vanpool, car-sharing program, electric scooter sharing program, etc.

Efficient and effective administrative management of this department is crucial in that Transportation Services, as a self-funded business operation, has a broad-ranging impact on the campus and its mission. As such, the role of the Administrative Assistant III is critical to ensuring that all administrative and financial functions performed in the department are done so in accordance with campus and departmental policies and procedures.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

UCSF's Transportation Department manages transit and parking services for UCSF students, faculty, employees, patients, and visitors.

Transit operations include operating 8 fixed routes and one on-demand shuttle service that supports nearly 1.5 million annual riders and operates Monday - Friday, from 5am to 10pm. The shuttles provide inter-campus services to most UCSF campus sites and help commuters connect to the 16th / Mission and Civic Center BART stations.

Parking operations includes building, maintaining, and operating more than 25 parking garages and surface lots on multiple UCSF campuses, with over 7,500 spaces. The parking team, comprised of approximately 65 staff, also manages parking enforcement, citation adjudication, patient valet and other parking related services.

Required Qualifications

  • High School graduation and four years of related administrative experience; or an equivalent combination of education and experience.
  • Demonstrated proficiency in use of Microsoft Office, particularly MS Excel and MS Word.
  • Excellent customer service skills with the ability to handle stressful situations both face-to-face and via telephone in a courteous, knowledgeable, professional manner and to interact effectively with public, faculty, staff, and co-workers.
  • Excellent organizational skills and ability to multi-task with demanding timeframes.
  • Ability to handle confidential information discreetly, and to understand and follow both oral and written instructions.
  • Excellent interpersonal and communication skills.
  • Ability to work in a fast-paced, time-sensitive environment.
  • Ability to maintain a high level of productivity, accuracy, completeness, and adherence to all UCSF and department policies, procedures and protocols at all times.
  • Background check and fingerprint.

Preferred Qualifications

  • Previous cashier's experience in a busy work environment.
  • Previous work experience in transportation.
  • Demonstrated proficiency in FileMaker Pro system.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.



Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class





Mission Bay (SF)



Shift Length

8 Hours

Additional Shift Details

Generally Monday-Friday, 8am-5pm