Reconciliation/Account Analyst

University of Georgia

retirement plan

United States, Georgia, Athens

March 21, 2023

Posting Details

Posting Number	S09785P
Working Title	Reconciliation/Account Analyst
Department	Auxiliary Finance
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website	auxiliary.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	This position offers a 40 hour work week. Typical schedules are 8 AM - 5 PM, Monday-Friday.
Advertised Salary	Commensurate with Experience
Posting Date	01/24/2023
Open until filled	Yes
Closing Date
Proposed Starting Date	02/24/2023
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Position Information

Classification Title	Accounting Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	Responsible for analyzing and reconciling account information for Auxiliary Services, as well as overseeing and verifying that all charges are reconciled on a regular basis. Responsible for following specific time frames for keeping accounting data up-to-date and necessary communication with internal staff (both operations and administrative support departments) to verify data integrity. Ensure reconciliation of funds, positions and reports.
Knowledge, Skills, Abilities and/or Competencies	Communication and Writing skills - Effective writing and communication skills with ability to work with other Auxiliary Services personnel, units, and other University departments (i.e. Accounting, Property Control, Payroll, AP, Procurement, etc.). Reconciliation skills: Able to prepare and complete reconciliations of general ledger accounts with little supervision. Applications - Able to effectively work with Microsoft Office products, with primary emphasis in Excel, with ability to work with University querying application tools and other reporting tools. Leadership skills - Have general supervisory experience as position assistance of indirect supervision over other positions in Auxiliary Services that perform accounting related functions in the Division and direct assistance with supervising over accounting student workers.
Physical Demands	Sitting at a desk and work on a computer for extended periods of time, as well as standing for longs periods of time. Lifting/carrying of files not greater that 30 lbs.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.

Duties/Responsibilities

Prepares monthly financial account reconciliations for Auxiliary Services balance sheet accounts, revenue and expense accounts including but not limited to accounts receivable, prepaid assets, inventory, unearned and deferred income, sales tax liability and related reporting, other liability accounts and depreciation in a timely basis. Review and ensure reconciling items are resolved in a timely manner. Complete expense reviews for Auxiliary Services business units. Prepare and/or run reconciliation reports including POS systems to deposits (daily) and monitor processing status of pending transactions with follow-up with internal Auxiliary staff or central offices.

Percentage of time

Duties/Responsibilities	Prepares and reconciles various reporting such as reserve and surplus (i.e. fund balances), plant fund/capital projects (i.e. budgets, encumbrances and actuals).
Percentage of time	25

Duties/Responsibilities	Prepares general ledger journal entries with proper supporting documentation (correcting, adjusting, fiscal/month-end, reclassifications). Initiates journals for adjustments to account balances based on account reconciliations performed, and for various budget related adjustments, as assigned.
Percentage of time	15

Duties/Responsibilities	Develops and prepares documentation of policies and procedures and assists with special projects, including research assignments. Protects organization's value by keeping information confidential. Identify and address internal control issues and assist in identifying control and process improvements/resolutions.
Percentage of time	10

Duties/Responsibilities	Assists with performing physical inventory counts at various Auxiliary Units including but not limited to Campus Transit and Dining Services. Work to resolve discrepancies.
Percentage of time	5

Duties/Responsibilities	Various Ad-hoc duties as assigned by Auxiliary Finance Leadership.
Percentage of time	5