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Reconciliation/Account Analyst

University of Georgia
retirement plan
United States, Georgia, Athens
March 21, 2023
Posting Details
Posting Details

Posting Number S09785P
Working Title Reconciliation/Account Analyst
Department Auxiliary Finance
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website auxiliary.uga.edu
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
This position offers a 40 hour work week.
Typical schedules are 8 AM - 5 PM, Monday-Friday.
Advertised Salary Commensurate with Experience
Posting Date 01/24/2023
Open until filled Yes
Closing Date
Proposed Starting Date 02/24/2023
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information

Classification Title Accounting Paraprofessional/Professional
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
Responsible for analyzing and reconciling account information for Auxiliary Services, as well as overseeing and verifying that all charges are reconciled on a regular basis. Responsible for following specific time frames for keeping accounting data up-to-date and necessary communication with internal staff (both operations and administrative support departments) to verify data integrity. Ensure reconciliation of funds, positions and reports.
Knowledge, Skills, Abilities and/or Competencies

  • Communication and Writing skills - Effective writing and communication skills with ability to work with other Auxiliary Services personnel, units, and other University departments (i.e. Accounting, Property Control, Payroll, AP, Procurement, etc.).
  • Reconciliation skills: Able to prepare and complete reconciliations of general ledger accounts with little supervision.
  • Applications - Able to effectively work with Microsoft Office products, with primary emphasis in Excel, with ability to work with University querying application tools and other reporting tools.
  • Leadership skills - Have general supervisory experience as position assistance of indirect supervision over other positions in Auxiliary Services that perform accounting related functions in the Division and direct assistance with supervising over accounting student workers.

Physical Demands
Sitting at a desk and work on a computer for extended periods of time, as well as standing for longs periods of time. Lifting/carrying of files not greater that 30 lbs.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.


Prepares monthly financial account reconciliations for Auxiliary Services balance sheet accounts, revenue and expense accounts including but not limited to accounts receivable, prepaid assets, inventory, unearned and deferred income, sales tax liability and related reporting, other liability accounts and depreciation in a timely basis. Review and ensure reconciling items are resolved in a timely manner. Complete expense reviews for Auxiliary Services business units. Prepare and/or run reconciliation reports including POS systems to deposits (daily) and monitor processing status of pending transactions with follow-up with internal Auxiliary staff or central offices.
Percentage of time 40

Prepares and reconciles various reporting such as reserve and surplus (i.e. fund balances), plant fund/capital projects (i.e. budgets, encumbrances and actuals).
Percentage of time 25

Prepares general ledger journal entries with proper supporting documentation (correcting, adjusting, fiscal/month-end, reclassifications). Initiates journals for adjustments to account balances based on account reconciliations performed, and for various budget related adjustments, as assigned.
Percentage of time 15

Develops and prepares documentation of policies and procedures and assists with special projects, including research assignments. Protects organization's value by keeping information confidential. Identify and address internal control issues and assist in identifying control and process improvements/resolutions.
Percentage of time 10

Assists with performing physical inventory counts at various Auxiliary Units including but not limited to Campus Transit and Dining Services. Work to resolve discrepancies.
Percentage of time 5

Various Ad-hoc duties as assigned by Auxiliary Finance Leadership.
Percentage of time 5