TEMPORARY ADMINISTRATIVE OFFICER 3

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Job Title: Administrative Officer 3

Job #: 14364

Position Base: Oakland

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled administrative professionals. TOPS employees provide temporary assistance to UCOP departments to complete special projects, fill in for employees on vacation or other leave, or provide coverage during open recruitment periods. Hourly rates and duties vary depending on the classification of positions. Assignments range in length from one month to two years, depending on vacancy/needs. The TOPS program is an excellent opportunity to gain valuable UC experience. We have been very fortunate to have several employees in the TOPS program eventually apply, interview, and get hired into career positions at UCOP!

POSITION SUMMARY

Uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Key Responsibilities

The following are a sample of what may be required, although specific openings will include their own unique set of duties/responsibilities:

• Manages calendar and scheduling manager or several members of department leadership.
• Manages meeting preparation and support for department (logistics, travel, reimbursements, etc.).
• Updates and maintains department websites using basic knowledge of web editing tools.
• Collaborates with the Business Resource Center (BRC) on purchasing/invoicing, reimbursements, and contracts.
• Prepares error-free correspondence and other written materials for department business needs.
• Maintains general orderliness of shared office spaces, including supplies and copier areas.
• Maintains department filing systems (electronic and non-electronic).
• Assists in preparing budget for contract and grant proposals, and monitors expenses.

Required Qualifications

• Working knowledge in administrative procedures
• Proficient working knowledge of Microsoft Office Suite (Excel, Word, Outlook and Powerpoint)
• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills

Preferred Qualifications

• Calendaring experience with Microsoft Outlook

Education

• High School diploma and at least two years' experience, or a combination of education and experience.

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement within the state of California. OR

This position is eligible for a hybrid/remote work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Oakland, CA on a regular schedule.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,

Job Title: Administrative Officer 3

Payroll Title: ADMIN OFCR 3

Job Code: 007377

Salary Grade: 22

PayScale/ budgeted hourly range: $35.58/hour - $50.00/hour, Salary offers are determined based on final candidate qualifications and experience.

Full Hourly Range: $35.58/hour - $64.42/hour

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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