Accounting Assistant - SILICON VALLEY

This position works a hybrid remote format, requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 02-15-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

UCSC Extension Silicon Valley (UNEX) combines the academic excellence of the University of California with the expertise of seasoned practitioners. This collaboration provides advanced professional training that addresses the real-world needs of people who work and live in Silicon Valley and beyond. UNEX is comprised of three academic programs: Professional and Continuing Education, offering professional certificate and workforce development programs; UC Scout, a K-12 program offering online A-G and AP courses; and the Smarter Balanced Assessment Consortium, a program that supports a high-quality, comprehensive assessment system and tools that enable educators to implement formative assessment teaching practices to improve student learning.

JOB SUMMARY

Under the general supervision of the Finance and Business Services Manager, this position supports divisional accounting and financial operations using professional accounting concepts and best practices. The incumbent completes accounting assignments of moderate scope where analysis of data requires a review of a variety of factors and multiple sources. This involves analyzing, monitoring, combining, and reconciling financial data within defined policies and procedures.

APPOINTMENT INFORMATION

Budgeted Salary: $29.50 - $34.50 / Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Silicon Valley

Union Representation: Non-Represented

Job Code Classification: 007736 (GEN ACCOUNTANT 2)

Travel: Never or Rarely

JOB DUTIES

70% - Accounting and Financial Services

• Analyzes and applies accounting and financial concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, recharge billing, travel/entertainment, collections, and billing) to process and review financial transactions.
• Prepares purchase order requisitions in CruzBuy; uses Banner (UCSC's financial information system) and InfoView to monitor purchase orders, research transactions, and prepare summary reports.
• Responsible for credit card and wire transfer payment reconciliations; investigates discrepancies and recommends appropriate actions.
• Monitors financial and payroll transactions through campus financial system tools to ensure accuracy of transactions and compliance with internal policies, principles and controls. Reviews and reconciles financial data and transactions; investigates erroneous posting and missing data.
• Prepares transfers of expense, transfers of funds, and purchase order encumbrance liquidation transactions in Banner (UCSC's financial information system).
• Prepares funding entries, budget distribution entries, and salary cost transfers in UCPath.
• Applies accounting and financial services concepts to resolve issues and prepare business process procedures and policy recommendations.
• Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal departments and external vendors.
• Effectively addresses customer inquiries.
• Participates in moderately complex audits of processes and recommends changes to processes. Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources.

20% - Financial Reporting and Analysis

• Gathers and analyzes financial and/or resource data; prepares and summarizes information and/or recommendations.
• Prepares basic financial reports and/or analysis for internal department constituents.
• Analysis could include budgetary analysis, financial analysis, projections, staff FTE analysis, student enrollment analysis, recharge rate analysis, contracts and grants analysis, etc.

10% - Special Projects

• Provides support for other unit operations, project research, and compliance functions as needed.
• Additional duties and support for special projects as required.

REQUIRED QUALIFICATIONS

• Associate degree in related area and/or equivalent experience/training
• Knowledge of accounting functions/assignments, concepts, processes, and procedures
• Working knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements
• Keen attention to detail and maintains a high degree of accuracy
• Demonstrated ability to effectively present information in writing
• Demonstrated ability to effectively present information verbally
• Proficiency in the use of spreadsheet and database software
• Ability to function as a member of a team and adapt to changing priorities
• Ability to learn internal control practices and their impact on protecting University resources

PREFERRED QUALIFICATIONS

• Experience working with student information systems and student financial records
• Experience with UCSC financial systems: Banner/FIS, UCPath, CruzBuy, and InfoView.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.