Sr Administrative Assistant

We go where others won't, taking on some of the biggest public health challenges to protect and enhance millions of lives, and create a better, more secure world.Here, you will join passionate professionals who advance their scientific, technical and professional skills to develop products designed-to protect and enhance life.

I: Job Summary

The qualified candidate will provide extensive administrative support to Site Head (Vice President and General Manager) and will act as a coordinator of departmental projects (internal and external; individual group governance committee, etc.) This role requires a significant degree of confidentiality and demonstration of all of Emergent's leadership values.

II: Responsibilities

* Business Services: provide calendar, meeting coordination and, at times, expense report support for Site Leadership Team members.

* Support travel arrangements for Site Leadership Team and expense report submission for VP/GM.

* Establish meeting calendars, schedule conference calls and manage calendar for VP/GM.

* Maintain organizational charts (.ppt) for site presentations and supplemental coordinating documentation as required.

* Travel Coordination: assist with seminar registration and associated travel; arrange travel for VP/GM and additional Site Leadership Team Members as needed.

* Support Talent Acquisition Team, if requested, in scheduling interviews with key site members. Publish interview calendars and coordinate with TA to support their requests.

* CDMO Customer visit and audit coordination: work collaboratively with CDMO representatives and site Client Portfolio Relations Management Teams. Coordinate logistics for custom visits and audits in partnership with hosting departments. Activities to including planning, audio/video coordination with IT, food services and calendar management and awareness.

* Scheduled T4 and CLT Meeting Coordination. T4 is established by OpEx and may require support with calendar review. Assure conference room availability for CLT meetings and reserve. Coordinate agenda with CLT for weekly meetings.

* Coordinate all employee meetings, luncheons, Town Hall, No Agenda Required

* Attend leadership team meetings, if requested, and if needed - document actions for follow-up.

* Event planning and coordination: provide coordination and facilitation of site events including all employee meetings, town halls, No Agenda Required, site luncheons and items in this same area.

* Actively participate in the Engagement Ambassador Team to support and drive engagement activites. Serve as a lead for helping coordinate all activities.

* Support the site H&W team and send communications regarding activities.

* Manage mail distribution at the site daily according to the SOP.

* Prepare correspondence in partnership with Leadership Team members and distribute as appropriate within guidance given for distribution.

* Process necessary paperwork and maintain files for departmental contracts, purchase orders, invoices.

* Assist in budget preparation and monthly expense reporting to Finance

* Assist in creating internal and external reports for Site Leadership Team.

* Maintain employee memberships, contact lists

* Provide general administrative support on an ad hoc basis to Site Leadership Team

The above statements are intended to describe the general nature of work performed by those in this job. It is not an exhaustive list of all duties, and other duties may be assigned.

III: Education, Experience & Skills

* Associate's Degree and/or combination of education and experience in business administration and office support functions. Bachelor's degree with 5 years preferred

* Experience coordinating programs both internally and externally; exercising professional judgement while maintaining confidentiality to complete day-to-day tasks necessary to the site running smoothly

* Possess working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Concur, and SAP

* Proficient typing, spelling, punctuation, and grammar

* Demonstrated solid customer service and interpersonal skills; tactful in dealing with others.

* Actively demonstrate Emergent's values

* Able to comprehend written information and ideas

* Able to listen to and understand information and ideas presented verbally

* Able to develop specific goals and plans to prioritize, organize, and accomplish work

Per CDC guidelines, Emergent strongly recommends that all employees working on site are vaccinated to help ensure their safety, as well as the safety of fellow employees. This includes the use of good judgment when determining when the CDC guidelines advise that you stay home when ill.

There are physical/mental demands and work environment characteristics that must be met by an individual to successfully perform the essential functions of the job. This information is available upon request from the candidate.

Reasonable accommodations may be made to enable individuals with disabilities to perform all essential functions.

Emergent BioSolutions is an Equal Opportunity/Affirmative Action Employer and values the diversity of our workforce. Emergent does not discriminate on the basis of race, color, creed, religion, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, age, national origin, ancestry, citizenship status, marital status, physical or mental disability, military service or veteran status, genetic information or any other characteristics protected by applicable federal, state or local law.

Information submitted will be used by Emergent BioSolutions for activities related to your prospective employment. Emergent BioSolutions respects your privacy and any use of the information submitted will be subject to the terms of our .

Emergent BioSolutions does not accept non-solicited resumes or candidate submittals from search/recruiting agencies not already on Emergent BioSolutions' approved agency list. Unsolicited resumes or candidate information submitted to Emergent BioSolutions by search/recruiting agencies not already on Emergent BioSolutions' approved agency list shall become the property of Emergent BioSolutions and if the candidate is subsequently hired by Emergent BioSolutions, Emergent BioSolutions shall not owe any fee to the submitting agency.