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Administrative Specialist (Specially Funded)

Maricopa Community College district
dental insurance, paid time off, tuition reimbursement
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
July 22, 2023
Administrative Specialist (Specially Funded) Job ID: 317571 Location: Rio Salado Community College Full/Part Time: Regular/Temporary: Regular Hiring Salary Range $18.48-$20.67/per hour DOE Grade 107 Work Schedule Monday - Friday, 8:00AM - 5:00PM; some evenings and/or weekends Work Calendar 12 Months Funding Information This is a grant funded assignment with a projected end date of 06-30-2023 with renewal based on available funds and the needs of MCCCD. Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options Paid observed federal holidays & additional paid time off throughout the year Arizona State Retirement System (ASRS) & 12% Employee Contribution Match Paid vacation, sick, and personal time (if applicable) Multiple health and dental insurance coverage plans Virtual: Reach a doctor 24/7 Flexible Spending Accounts (FSA) Maricopa Perks & Gears Discount Program Employee assistance program (EAP) $4,000 Annual professional development growth funding (if applicable) Tuition reimbursement for employee and dependents (if applicable) Revised summer work schedule Maricopa Employee Health & Wellness Program Employee recognition opportunities Job Summary Provides full administrative and secretarial support at Perryville and/or Lewis Prisons. Duties include, but are not limited to: establishment and maintenance of office systems/processes and procedures, coordination and delivering of student material, instructional support such as registration, report generation, and supply orders. Assists instructors in researching student information and processing student management. Essential Functions 60% - Assists in providing program or procedural information related to the completion of forms and other related documentation using established standards and procedures; prepares and maintains routine and non-routine correspondence, reports, documents, records and files according to work specific work direction, established standards and procedures. 30% - Retrieves information and enters/updates information in reports, logs or other documentation/record-keeping system. 10% - Participates in required trainings and meetings; monitors supplies inventory, orders supplies, and/or processes and monitors supply requisitions; monitors and tracks expenses and may assist with the development of budget related materials and proposals; adheres to applicable policies and procedures; performs other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Experience working with incarcerated students in a prison setting B. Experience working with online student databases C. Demonstrated experience working with a variety of computer software Special Working Conditions The work location for this position is onsite at Perryville or Lewis Prison Complex. Ability to pass a Department of Correction's background check and obtain a contractor badge is required. May be required to work at multiple sites or locations. May be required to sit for a prolonged period of time; viewing a computer monitor. May be exposed to hazardous chemicals. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled. First review of applications, December 18, 2022 Application received after the review date may not be screened. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. To apply, visit jeid-07d65ccca9b8ae45a0c530c6d45da46b