WORKFORCE ADMINISTRATION (HR) ASSOCIATE (HYBRID)

This is a Hiring Talent Pool: We are accepting applications for multiple Workforce Administration (WFA) Associate openings within the UCPath Center. Apply today to be considered for upcoming openings!

For UCOP internal applicants, please login to the internal candidate gateway at:

Position Base
Riverside

Location
UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications.

Position Summary

The WFA Associate will work within the UCPath Center, reporting directly to the Workforce Administration Supervisor. The incumbent applies professional human resources, system-wide policies, and procedures to resolve issues that are moderate in scope and impact where analysis of situations or data requires a review of a variety of factors. The HR Associate will be responsible for providing operational support and addressing escalated customer service inquiries. This entails assisting with any inquires and issues involving day-to-day human resource data entry transactions. Ultimately, the WFA Associate is responsible for employee life-cycle transaction processing, employee data security and accuracy, and employee file and HR records maintenance. The chosen candidate serves as a subject matter expert on the various HR transaction related processes and associated PeopleSoft functionality and addresses complex and/or escalated issues. Will also provide support and guidance to less experienced team members.

Key Responsibilities

45%

• Participates in the ongoing development, implementation and maintenance of workforce administration (human resources) operations.Provides assistance to location HR and UCOP staff with respect to transactional inquires and issues involving the workforce administration tool.Responds to routine questions about the workforce administration tool (PeopleSoft) and procedures related to it. Responsible for the accurate data entry of HR information, new hire processing, job data changes, terminations, unemployment tracking, etc. Monitors and approves all data changes made through the self service portal. Processes employee data changes and corrections as requested or as needed through data integrity audits.Refines and documents data entry procedures.

25%

• Conducts regular audits to review HR data and records for accuracy and completeness.Monitors record keeping and data entry procedures for accuracy; updates procedures as necessary to achieve optimal operational efficiency.Responsible for the centralization and maintenance of official employee records as well as mandated documents maintained at the UCPath Center as required by federal and state legislation.Maintains HR data record standards such as job status, job codes, time entry codes, job titles, pay grades, etc.Provides data for auditors, and local, state, or federal agencies. Partners with the reporting team to create a variety of complex employee data related reports as mandated by county office, state, and federal regulations.

20%

• Answers escalated inquiries from internal and external clients, resolves problems and recommends solutions.Responds to employee data verification requests. Research employee data integrity issues like improper job classification/coding; performs appropriate action as needed.

10%

• Participates, as required, in other department projects. Performs other related duties as required.

Experience
Required Qualifications

• A minimum of two (2) years demonstrated and successful relevant experience or equivalent combination of education/experience.

Skills and Abilities
Required Qualifications

• Has knowledge of systems and technology that support workforce administration. Understands how changes to these will affect outcomes and overall operations.
• Exercises critical judgment in defining and developing operational policies and processes that meet business needs and are compliant to law. Demonstrates in-depth knowledge of federal and state legislation when it comes to employee status and data issues.
• Ability to identify complex problems and related information to develop and evaluate options and implement solutions.
• Demonstrated experience in data and record management. Ability to appropriately handle confidential matters and material.
• Highly effective organization, management and project management skills.Strong attention to detail and thoroughness in work product.
• Intermediate skills with MS Office applications and related industry software.
• Ability to accomplish assigned projects without compromising the integrity of the UCPath Center and/or University of California policies and procedures.
• Strong collaboration and teamwork skills. Strong analytical, problem solving, critical thinking, and organizational skills.
• Ability to promote and implement changes to current practices and processes. Demonstrates influencing, conflict management and negotiation skills.
• Excellent people skills, with ability to effectively interact, collaborate, and influence across all levels of an organization.
• Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), project management, time management, and collaboration skills.
• Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities.
• Ability to think strategically and focus on the accomplishment of the UCPath Center mission and priorities.Highly self-motivated and directed. Ability to provide excellent service with integrity.

Preferred Qualifications

• Experience with shared service center practices and technologies. Experience and proficiency in the PeopleSoft HRIS platform.

Education
Required Qualifications

• Bachelor's degree in human resources, business, or related field and / or equivalent experience / training.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
HR Generalist 2

Job Code
007595

Salary Grade
Grade 20

Payscale:
$67,000 - $76,000 - Salary offers are determined based on final candidate qualifications and experience.

Full Salary Range:
$56,800 - $99,200

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit:

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: April 30, 2023

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. .

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