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SENIOR COURT CLERK

St. Louis County Circuit Court
United States, Clayton
July 06, 2023
SENIOR COURT CLERK Position is open until filled Post Id: 4670 Organization: CIRCUIT COURTS - ST LOUIS COUNTY Location: CLAYTON Pay Range: J19Full-Time Equivalent (FTE): 40 Hours/Week Minimum Salary: $35,838.99 What will I be doing? Basic Functions and Responsibilities: The Senior Court Clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction; or supervision of other staff. Assist the supervisor with advanced work in the Accounting Garnishment Department which will include the following: Assist with supervision of the garnishment section; assist with preparation of daily deposits for the garnishment section; contact attorneys and the general public regarding garnishment payments and disbursements; review Accounts payable Exception Reports; train new employees; accept and process new filings from the efiling import queue; accept efiling and pro se documents; issue garnishments; assist with scheduling and approving leave; respond to inquiries from the general public, attorneys and court personnel in person and by telephone; and other duties as assigned. General Duties: Assist the supervisor with advanced work in the Accounting Garnishment Department which will include the following: Assist with supervision of the garnishment section; assist with preparation of daily deposits for the garnishment section; contact attorneys and the general public regarding garnishment payments and disbursements; review Accounts payable Exception Reports; train new employees; accept and process new filings from the efiling import queue; accept efiling and pro se documents; issue garnishments; assist with scheduling and approving leave; respond to inquiries from the general public, attorneys and court personnel in person and by telephone; and other duties as assigned. Characteristic Duties: (The following duties are representative of this position, not comprehensive.) Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges) Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties? Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system Contacts attorneys and other court personnel to resolve technical discrepancies with court filings Assist with on-the-job training for new staff Enters orders, courts dates, pleadings and other court matters Interacts with the public in a timely and courteous manner Creates and processes copies of official legal documents Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads Do I qualify? Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties. Can I be successful? Knowledge, Skills and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority) Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court Advanced knowledge of organization operations, functions and scope of authority of the court Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives Ability to maintain a variety of complex records and prepare reports from an automated system Ability to establish and maintain effective working relationships with internal and external stakeholders Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties Ability to work with minimal supervision and follow oral and written instructions Requires strong time management and organization skills with the ability to be detail oriented Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate How do I apply? Individuals, including current judicial employees, interested in this position must to complete a profile and submit an application prior to the application deadline, if applicable. Applicants with the necessary educational qualifications must also upload a copy of their college transcript(s) to the online application system. Individuals who have previously completed a profile and wish to be considered for this position must to their profile and submit an application prior to the application deadline, if applicable. For more information, visit the web page (www.courts.mo.gov/careers). We are an Equal Opportunity employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.