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Requisition ID:21778 Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company's two industry-leading business segments-Catalysts Technologies and Materials Technologies-provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.
Job Description
Grace is seeking a Senior Administrative Assistant to join our ART team!
This role is located in Columbia, MD and will report to the VP and ART Managing Director and support other senior level executives and their team of direct reports. This role will independently make effective decisions and solve problems that require a sense of urgency and at times must be made with limited information. The Sr Administrative Assistant must present a high level of professionalism, be able to remain calm under pressure, juggle multiple responsibilities and priorities, and to work with highly confidential information. Responsibilities
- Manage calendars and arrange meetings
- Coordinate travel arrangements and submit expense reports
- Organize workload to comply with deadlines and priorities, prepare routine correspondence, reports, forms and department filing
- Respond to general inquiries concerning departmental activities
- Prepare letters, documents, reports, and various forms from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.
- Prepare reports and presentations using PowerPoint, Word and Excel
- Support customer survey process
- Pull reports and information from sales database and SAP, provide basic analysis
- Carry out special projects and assignments as requested
Required Qualifications
- AssociateDegree
- 2-4 years of administrative experience supporting senior level leaders; 5 or more years of related experience overall
- Proficient in Word, Excel and PowerPoint
- Strong critical thinking and analytical skills and demonstrated ability to work independently with little direction
- Strong calendar, event management and travel coordination
- Strong organizational skills and able to create effective operating processes
- Must have the ability to work with a diverse population and communicate effectively both verbally and in writing with all levels of contacts.
Preferred Qualifications
- Bachelor's degree in Business or equivalent work experience
- SharePoint, SAP, Ariba and Concur experience
Benefits
- Medical, Dental, Vision Insurance
- Life Insurance and Disability
- Grace Wellness Program
- Flexible Workplace
- Retirement Plans
- 401(k) Company Match - Dollar to dollar up to the first 6%
- Paid Vacation and Holidays
- Parental Leave (salaried only)
- Tuition Reimbursement
- Company Donation Match Program
Competencies
Be Authentic
Communicate
Deliver Results
Engage and Include
Think Critically Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.
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W. R. Grace & Co
life insurance, vision insurance, parental leave, tuition reimbursement, 401(k)
April 17, 2023