Curriculum and Enrollment Coordinator

University of Georgia

retirement plan

United States, Athens

March 29, 2023

Posting Details

Posting Number	S10172P
Working Title	Curriculum and Enrollment Coordinator
Department	SPIA-Political Science
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8am-5pm
Advertised Salary	Commensurate with Experience
Posting Date	04/03/2023
Open until filled	Yes
Closing Date
Proposed Starting Date	05/15/2023
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Position Information

Classification Title	Administrative Specialist / Coordinator
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This incumbent plays a key role in departmental operations by performing administrative and support duties for the Department of Political Science, the Survey Research Center ( SRC), the Data Analytics and Public Policy Certificate, and the Applied Politics program. Along with general department administrative duties, including website updating tasks, this employee spearheads the department's course management. This incumbent will also work with the School of Public and International Affairs Student Affairs Manager and team to support the Double Dawgs initiative and general course maintenance.
Knowledge, Skills, Abilities and/or Competencies	Basic Excel, and standard office practices and procedures. Ability to use discretion with confidential information. Ability to use independent judgment. Ability to work under extremely limited supervision. Excellent organizational and analytical skills. Ability to work with deadlines.
Physical Demands	Sit and work at a computer for long periods. General office work.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.

Duties/Responsibilities

Course Management

Review course needs
- Send Qualtrics surveys to faculty to gather course offering requests
- Adjust requests with required offerings (1101, honors, under 20s, etc)
Coordinate faculty teaching schedules
- Schedule sections with focus on classroom/time requests listed on faculty surveys
- Manage schedule conflicts
- Balance MWF/TR offerings in both fall and spring semesters
Serve as CAPA initiator
- Collect new course and course change proposals
- Enter into CAPA for approval
- Assist the head with approvals
Load courses into Banner
Assist SPIA Student Affairs with setting up internship courses

Percentage of time

Duties/Responsibilities

SPIA Student Affairs Administrative Support

Support for Double Dawgs admin: verifying eligibility of students, recruiting, providing information to prospective students, coordinate with SPIA graduate and undergraduate programs to ensure tasks complete
Communicate with newly admitted SPIA students ("New Dawgs" program)
Support for SPIA Curriculum Committee
Attend SPIA Student Affairs meetings and serve as an integral member of the team

Percentage of time

Duties/Responsibilities	Administrative Duties as assigned General departmental daily operations support Assist with departmental promotion efforts Department head support Department communications, including making updates as needed to the departmental website and individual faculty websites.
Percentage of time	12

Duties/Responsibilities

Survey Research Center and Applied Politics Administration

Collect and update information on speakers
Collect and process program applications
Monitor student progress
Manage Student Workers
- Work with SPIA Business Team to request the hiring, funding, and termination of SRC student workers.
- Approve time of student workers.
- Identify mis-keyed time and work with SPIA Business Team to request corrections.

Percentage of time