Administrative Assistant

• Demonstrate professional communication and analytical skills.
• Skilled in interpreting policies and procedures and communicate these to students, staff and faculty.
• Work well with others in a fast-paced office environment.
• Exhibit strong organizational and time management skills, and have an attention to detail.
• Strong critical thinking skills and be able to work proactively.

• Sitting for long periods of time; extensive reading of guidelines, policy, and procedures.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.

• Calendar management, including professional correspondence when he is asked to attend functions/meetings.
• Review and manage the Associate Dean's calendar with a focus on action steps that will need to be taken proactively (ex: issuing reimbursements for candidate dinners)
• Meeting scheduling and facility reservations
• Purchasing lab or office supplies (per the Associate Dean's request)
• Prepare all travel authorizations, reimbursements and purchases for the Dean.
• Assist with the faculty award and fellowship program with regards to collecting needed materials and maintaining a tracking system to get them submitted in a timely manner.
• Assist with the logistics of onboarding new Faculty, graduate students, Staff, and student workers for the Research office
• Assist with the Associate Dean's research activities, including purchase orders and reimbursements.

• Greet and assist visitors, faculty, students, and staff as they arrive at the Research Office
• Answer questions for faculty regarding office procedures and UGA policy in person, over the phone, and via email as well as manage the research email inbox
• Distribute relevant information to faculty related to research and training opportunities
• Maintain physical office including stocking and replenishing of promotional materials and office supplies, as well as receiving office mail and packages
• Create research activity reports by consolidating information from OVPR, SPA and other sources.
• Maintain financial reports for the department to include monthly balancing with the college's accounting office, providing needed spending reports and grant monitoring.
• Project management assistant on new initiatives. This includes correspondence, scheduling, purchasing when needed, and other duties as assigned.
• Assist the Capstone Project Coordinator with needed reimbursements, meetings and travel arrangements when needed.

• Provide administrative support for lecture series and industry sponsored activities. This will include coordinating all travel, itinerary, and paying all invoices after the events have been completed.
• Assist with scheduling rooms for faculty, staff, student clubs related to research, innovation and entrepreneurship.
• Coordinate office meetings and team events including coordinating food, location, itinerary, and paying all invoices associated with the event.
• Assist in updating college calendar to reflect upcoming events and programming.

• Prepare communication materials such as fliers and short presentations.
• Communicate with students, faculty, staff via college listservs and cross-campus communication channels.
• Assist in event promotion and registration.

• Special projects and other duties as assigned.