Administrative Assistant

Job Description

The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 30 hours per week) position that will provide on-site and off-site support for our administrative office. This position will schedule meetings and coordinate calendars of the Innovation Campus leadership team, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Faculty Lead at the Innovation Campus. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at the Innovation Campus. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist faculty with tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.

Required Qualifications

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.

Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.

Demonstrated strong customer service skills.

Demonstrated ability to work seamlessly with team members and independently on assigned tasks.

Demonstrated computer proficiency with Microsoft Outlook

Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.

Excellent time management skills.

Preferred Qualifications

Experience providing support in a higher education, governmental or non-profit context.

Knowledge and experience of Virginia Tech policies and procedures.

Pay Band

3

Appointment Type

Regular

Salary Information

Review Date

06/05/2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight , a , a college, , and . The university has a significant presence across Virginia, including the in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous and . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.