We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.

Job posting has expired

Back to search results

Contract Billing Coordinator

Edward Don & Company
life insurance, sick time, 401(k)
United States, Illinois, Woodridge
9801 Adam Don Parkway (Show on map)
February 11, 2024

Contract Billing Coordinator


Contract Operations


Job Description

The Contract Billing Coordinator is responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing and closeout documents, and collecting payment for equipment projects. Performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Communicate daily with project managers, general contractors and customers in an effort to effectively invoice projects.


  • Prepare General Contractor (GC) prequalifications required for DON to be on their project bid list. Cross train on new customer set up.
  • Work with Assistant Project Mgrs (APM's) to obtain vendor invoices required for billing. Bill customers through SAP system and use AutoQuotes and system inventory as a reference to invoice customers. Prepare project billing backlog (monthly). Review project inventory and apply to cost (ATC) items not billable to customers. Track retainage by project.
  • Invoice customers for Design fees. In addition, code design costs to jobs monthly. Follow up on customer payment.
  • Bill GC's through SAP and GC's progress billing Pay Application. Reconcile between the system and GC's progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.
  • Contact GC to collect payment on monthly progress billing Pay Applications. Complete lien waivers and other GC contract documents when required.
  • Process customer credits such as returns, sales allowances and tax credits.
  • Update sales rep draw balance reports & distribute to management (bi-weekly). Prepare, calculate & distribute sales rep commission reports (monthly). Distribute platinums/spiffs to sales reps (quarterly).
  • Perform other duties as assigned.

External Qualifications

Required: Associate Degree or High School Diploma or equivalent and applicable experience in an accounting, finance reconciliation, or billing role OR equivalent combination of education and experience. Working knowledge of Word and Excel. Strong analytical and organizational skills and the ability to problem solve, multitask, prioritize and work independently. Excellent communication and time management skills.

Preferred: Associates Degree and 2+ years of experience in sales or customer service experience in an office environment. Previous SAP experience.





Zip Code




Company Overview

Owned and operated by the Don family since 1921, Edward Don & Company is the world's leading distributor of foodservice equipment and supplies. Our knowledgeable sales representatives, unmatched product selection, nationwide distribution centers, and integration of new technology make us the chosen supplier to all types of foodservice businesses including independent restaurants, national chains, health care, hospitality, country clubs, schools and universities, government institutions, and foodservice management.

Edward Don & Company offers a comprehensive benefit plan which includes medical, dental and vision benefits; 401(k); paid vacation, personal/sick days and holidays; job training and development; life insurance; employee assistance program; flexible spending accounts; merchandise discounts and much more. EOE disability/veteran.

Contract Billing Coordinator | Edward Don & Company