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Management System Administrative Coordinator

Pemex Deer Park
United States, Texas, Deer Park
Aug 29, 2023

Management System Administrative Coordinator


Pemex Deer Park is a highly complex refinery located 18 miles east of Houston in Deer Park, TX. It is part of the Pemex group, a fully integrated oil company in the Americas, working across the entire value chain: exploration, production, industrial processing/refining, logistics, and marketing. The refinery’s rated capacity is 340,000 barrels per day and has the feed flexibility to process multiple grades of crudes to produce the high-quality transportation fuels the world needs. The Pemex site is co-located with other 3rd party chemical facilities allowing for further integration and optimization of the refinery and its products. Pemex Deer Park provides a diverse and inclusive work environment that employs approximately 1000 employees with another 1000 contractors on site. We set high standards of performance and ethical behaviors and offer challenging and fulfilling job opportunities in a number of fields. We take great pride in our ability to ensure the health and safety of our workers and the environment while being a good neighbor and having a positive impact on the local community where we work.


We are seeking a detail-oriented and organized Management System Administrative Coordinator to provide critical support to our refinery. As the Administrative Coordinator, you will play a key role in ensuring the smooth functioning of the operational and business Management System, managing administrative tasks, and facilitating communication between various departments with a focus on assurance and audit processes. Your expertise in assurance, data management and efficient coordination will contribute to the refinery's operational and business excellence and overall productivity.


Best-in-Class Benefits and Perks:

We value our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation depending on experience, and an extensive benefits package including:

  • Comprehensive health coverage: Medical, dental, and vision insurance provided.
  • Robust retirement planning: 401(k) plan available with employer matching.
  • Financial security: Life and disability insurance for added protection.
  • Flexible financial options: Health savings and flexible spending accounts are offered.
  • Well-being and work-life balance: Paid time off and 9/80 Flexible Working Schedule, including limited ability to work remotely.


Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.


To be successful, you must have:        

  • High school diploma or equivalent. An associate degree or relevant certification is a plus.
  • Proven experience (6+ years) as an administrative coordinator, data entry clerk, or similar role in an industrial setting, preferably in a refinery or petrochemical plant.
  • Familiarity with industrial processes, terminology, and operational management systems (e.g., PI System, Emerson DeltaV, ISO, COSO) is advantageous.
  • Proficiency in using office productivity software (e.g., Microsoft Office Suite) and data entry tools.
  • Strong attention to detail and ability to maintain accurate and organized records.
  • Excellent communication and interpersonal skills to collaborate effectively with team members and system users.
  • Ability to handle sensitive and confidential information with professionalism and discretion.
  • Proactive and self-motivated with the ability to work both independently and collaboratively.
  • Knowledge of data management best practices and a willingness to learn and adapt to new technologies.


Your responsibilities as the Management System Administrative Coordinator will include:

  • Data Management: Accurately input, verify, and maintain data in the Management System. Ensure data integrity and timeliness to support reliable decision-making and analysis.
  • System Documentation: Maintain comprehensive records, logs, and documentation related to the Management System. Organize and manage documents for easy retrieval and reference.
  • User Support: Assist refinery personnel in using the Management System effectively. Provide guidance, address user inquiries, and collaborate with the IT team to resolve technical issues.
  • System Monitoring: Regularly monitor the Management System for errors, discrepancies, or data inconsistencies. Promptly report any issues to the relevant stakeholders for timely resolution.
  • Reporting Assistance: Collaborate with the Management System Strategy Team to generate regular reports and performance dashboards from the system data. Support data analysis and preparation of presentations for management and stakeholders.
  • Coordination: Facilitate effective communication and coordination between different departments and system users. Schedule meetings, training sessions, and other activities related to the Management System.
  • Administrative Support: Provide general administrative assistance to the Management System Strategy Team, including filing, copying, scanning, and organizing documents.
  • Compliance and Security: Adhere to security protocols to protect sensitive data and ensure compliance with company policies and industry regulations.
  • Continuous Improvement: Actively participate in process improvement initiatives related to the Management System's usage and administrative procedures.


Ready to be a driving force behind our success? Apply Now!

If you thrive in a dynamic and fast-paced environment, please apply online at:



We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.