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(Hybrid) Pilot Grants Project Coordinator - WV Clinical & Translational Science Institute

West Virginia University Research Corporation
paid holidays, 403(b)
United States, West Virginia, Morgantown
886 Chestnut Ridge Road (Show on map)
October 23, 2023

The WV Clinical & Translational Science Institute (WVCTSI) at West Virginia University Research Corporation is currently accepting applications for a hybrid Pilot Grants Program Coordinator.

About the Opportunity

As a Pilot Grants Program Coordinator, you will lead the organization and coordination of West Virginia Clinical Translational Science Institute (WVCTSI) Pilot Projects Program, including developing internal funding materials, assisting in education training and development activities, coordinating review of pilot project submissions, organizing pilot project-related events. You will work with faculty as they develop their research project proposals and aid in proposal submission. You will also be responsible for tracking pilot projects progress and aiding in external grant submission. This position reports to the WVCTSI Director of Investigator Development and receives Pilot Program direction from the Pilot Program Directors.

At WVU Research Corporation, we strongly believe in work-life balance and keeping time for things we love outside our work. WVU Research Corporation offers a comprehensive benefits package with a variety of options to suit your needs:

  • 13 paid holidays ()
  • PTO
  • 403(b) retirement savings with a fully vested 3% employee contribution match, (Employees have the option of contributing an additional 1-3% of their earnings to the plan, which is also matched by the WVURC)
  • A range of
  • Dependent Education Scholarship
  • WVU Perks
  • And More!!

What you'll do:

  • Develop and oversee WVCTSI Pilot Project funding opportunities, implementation of project schedules, and reports.
  • Write and update Requests for Applications (RFAs) for all funding cycles.
  • Lead initiative to work with relevant centers, departments, schools, and partner sites to train staff and faculty on application requirements and provide educational training on pilot programs.
  • Serve as point of contact for Pilot Project Program and first line of communication with research community to develop research proposals.
  • Suggest and manage short- and long-term planning and design of project direction and objectives.
  • Collaborate with all WVCTSI Partner sites and external partner institutions to coordinate pilot grant program.
  • Plan, organize, coordinate, schedule, and implement project activities to meet objectives.
  • Create status reports on plans, progress, and results of project activity. Ensure all project documentation is complete and accurate.
  • Review the sponsor's RFA/FOA guidelines and apply this knowledge to the development of proposals.
  • Work directly with faculty and staff to help them prepare proposal budgets and subsequent budget narratives with optimal prospects for success by maintaining knowledge of professional principles, legal and/or reporting requirements such as the Federal Acquisition Regulations (FAR) and programs under the National Institutes of Health (NIH).
  • Assign reviewers for all Pilot Project Program funding mechanisms, both internal and external to WVCTSI.
  • Review applications for federal compliance.
  • Organize meetings with Pilot Project Program grant awardees/applicants to foster positive relationships and help build knowledge of individual's grantsmanship.
  • Manage change to the project through a change management plan and resolve all change requests for project.
  • Perform education training related to Pilot Projects Program funding opportunities, including traveling to partner sites across WV.
  • Lead initiative to work with relevant centers, departments, schools, and partner sites to train staff and faculty on application requirements and provides educational training on pilot programs.
  • Implement project goals and strategies.
  • Conduct service delivery and service tracking. Keep accurate records in iLab.
  • Complete Pilot Project Program Quarterly Reports. Assist with data collection for and completion of annual reporting for funding agencies.
  • Collect data and prepare reports and/or slides for sharing with key constituent groups.
  • Assist in writing standard operating procedures for program.
  • Arrange and attend meetings, seminars, symposia and other events related to project efforts.
  • Make presentations as needed.
  • Establish and maintain an active network of professional contacts.
  • Coordinate PPP core meetings as determined by program leaders.
  • Participate in Early-Stage Investigators Advisory Board.


  • Bachelor's degree in business administration or health-related field, or an equivalent combination of education and experience.
  • A minimum of two (2) years of experience in program coordination.
  • Maintains skills in, or knowledge of, internal funding mechanisms such as pilot grants.
  • Excellent English language oral and written skills.
  • Strong organizational skills.
  • Demonstrated ability to read and interpret documents.
  • Demonstrated ability to present information and respond to questions from groups or individuals.
  • Demonstrated ability to create and produce clear, concise paper and electronic documents.
  • Demonstrated ability to work in a multidisciplinary team environment and to coordinate participation of team members from various backgrounds.
  • Demonstrated project management experience preferred with exceptional organizational and time management skills.
  • Group facilitation, mediation and conflict resolution skills.
  • Skill in organizing resources and establishing priorities.
  • Strong ability to multi-task multiple projects at the same time.
  • Excellent attention to detail, flexible and adaptable to change.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
  • The employee must be effective in a high-pressure and fast-paced role with the ability to adhere to program timelines and deadlines.

Preferred Qualifications:

  • Master's degree in business administration, Public Health or related field.

About Research Corporation

The WVURC was created as a not-for-profit corporation in 1985 to support research (R1) at West Virginia University. We provide evaluation, development, patenting, management, and marketing services for inventions of the faculty, staff and students of the University.

The WVURC receives and administers funds awarded by external agencies for research and other activities and is responsible for helping protect intellectual property through patents, copyrights and licensing agreements for start-up companies based on University research.

Creating an inclusive, engaged, and dynamic environment is core to WVURC's mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University Research Corporation is proud to be an Equal Opportunity employer. We value diversity among its employees and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job Posting : Sep 29, 2023
Posting Classification : Research Corporation
Exemption Status : Exempt
Benefits Eligible : Yes
Schedule : Full-time