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Administrative Support Coordinator

California State University - Fresno
paid holidays
United States, California, Fresno
September 29, 2023

Administrative Support Coordinator

Job No: 532520
Work Type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Administrative Support Coordinator
(Administrative Support Coordinator II)


Compensation and Benefits

Anticipated Hiring Salary Range: $3,681 - $3,865 per month

Full CSU Classification Salary Range: $3,681 - $6,034 per month
  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
  • Area of consideration is limited to on-campus, state funded employees only.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found .

Job Summary

The position provides complex and/or specialized technical library duties to support daily administrative functions related to events, accounting and/or budgetary activities. The incumbent in this position coordinates room bookings, event budgets and logistics, processes requisitions, purchase orders, payment of invoices for library purchases and processes a large student assistant payroll. The incumbent is expected to work independently and as part of the library acquisitions team and with the library budget analyst.

Key Qualifications
  • Skill with event planning and organizing event logistics.
  • Excellent customer service skills.
  • Ability to learn variety of software systems for professional use.
  • Able to develop full proficiency in the use of ALMA, ALMA analytics, and Data Warehouse pertaining to invoice processing, budget allocations and fund reporting.
  • Intermediate level proficiency in Microsoft Excel and Google Suite.
  • Thorough knowledge of payment procedures in accordance with the campus accounting department.
  • Knowledge of and ability to interpret library policies and procedures and an in-depth knowledge of library operations.
  • Ability to:
    • Apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data.
    • Perform detailed work with great accuracy and proficiency.
    • Communicate clearly verbally and in writing.
    • Accurately enter, review, correct, analyze, and interpret financial data.
    • Work within a diverse environment and be service-oriented in working with other library staff and faculty members, student assistants and other campus personnel.
    • Establish and maintain effective working relationships within and outside the library.
    • Investigate and research more complex problems, including analyzing and interpreting information.
    • Apply problem solving techniques in finding solutions to basic accounting problems.
  • A history of regular attendance and positive performance evaluations.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience
  • Equivalent to a high school program, technical/vocational program, or their equivalents.
  • Three years of related office work experience.
    • Preferred Skills:
      • Three years of financial record-keeping experience.
      • Three years of experience in event planning or management.
      • Working knowledge of PeopleSoft, Ex Libris's Alma, Mocha/Rumba, Quickbooks.

Department Summary

The Fresno State Library supports the University mission of education, research and service. To this end, the Library selects, develops, manages and provides access to information resources; promotes the critical use of information for learning and research; and presents cultural and scholarly programming that serves the campus, region and beyond.

Deadline & Application Instructions

Applications received by October 15, 2023 will be given full consideration by the search committee.

Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resume/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to .

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

To apply, visit

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