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Administrative Analyst/Specialist

California State University - Fresno
paid holidays
United States, California, Fresno
September 29, 2023

Administrative Analyst/Specialist

Job No: 532517
Work Type: Staff
Location: Fresno
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Administrative Analyst/Specialist
(Administrative Analyst/Specialist - Non-Exempt)


Compensation and Benefits

Anticipated Hiring Salary Range: $3,518 - $3,694 per month

Full CSU Classification Salary Range: $3,518 - $6,791 per month
  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
  • Area of consideration is limited to on-campus, state funded employees only.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found .

Job Summary

Working independently under the general supervision of the Director of the Smittcamp Family Honors College (SFHC), the incumbent will provide a variety of administrative support duties to meet the mission of the University and SFHC by performing a wide range of specialized high-level administrative functions. Assignments include, independently, the following: coordinating tasks and events requiring timely and accurate planning, organizing, prioritizing, interpreting, decision making, and applying discretionary skills; applying, interpreting, and ensuring compliance with applicable university and division level policies, procedures, and guidelines.

Key Qualifications
  • Working knowledge of the University infrastructure, policies, and procedures.
  • Basic knowledge of, and ability to, apply fundamental concepts in the performance of a variety of administrative, technical, and analytical duties that relate to day-to-day program operations.
  • Working knowledge of budget policies and procedures.
  • Knowledge of methods and procedures for research and statistical analysis and the ability to apply them.
  • Thorough mastery of English grammar, punctuation, and spelling.
  • Basic video- and photo-editing skills.
  • Expertise in using office software packages, technology, and systems (Microsoft Office Suite, calendar, email, etc.).
  • Experience with website building platforms (Squarespace, Omni CMS).
  • Ability to:
    • Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the Smittcamp Family Honors College.
    • Work independently, take initiative, organize, coordinate, and perform work in a high demand environment.
    • Analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Organize and plan work and projects including handling multiple priorities and monitoring them through completion with accountability for work results.
    • Make independent decisions and exercise sound judgment, discretion, and initiative to address problems and develop practical, thorough solutions.
    • Compile, write, and present reports related to program or administrative specialty.
    • Deal appropriately with confidential information and exercise good judgment on sensitive matters.
    • Serve as a resource to students, staff, and the community in responding to inquiries and providing detailed information.
    • Create, analyze, and evaluate program information and provide data for review in developing and implementing strategies and activities; conduct ongoing analysis and evaluation of operations and systems to assist in achieving programmatic goals.
    • Establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Demonstrated history of regular attendance and positive performance evaluations.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience
  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
    • Preferred Skills:
      • One to three years of directly related experience, preferably in a higher education institution.
      • Working knowledge of General Education.
      • Strong analytical skills to gather data.
      • Strong organizational skills to prioritize workload.
      • Skill to work both independently and as a team member.
      • Sensitivity to the needs of students from diverse backgrounds.
      • Technical skills to learn and use online tools and administrative software.
      • Strong attention to detail and accuracy.
      • Ability to:
        • Be a team player.
        • Be receptive to constructive criticism.
        • Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
        • Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
        • Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
        • Use negotiation and persuasion skills to achieve results and expedite projects.

Department Summary

The Smittcamp Family Honors College offers a substantially different learning environment than most honors programs. President's Scholars are recognized as the university's leading learners. They study together in very small groups and receive personalized attention from faculty and administration. Our goal is to develop today's honors students into tomorrow's leaders.

Deadline & Application Instructions

Applications received by October 15, 2023 will be given full consideration by the search committee.

Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resume/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to .

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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