Office Administrator

Locations: Stanton, TN

This position is responsible for providing administrative support to the Plant Manager and other site employees within the newly constructed Central Utility Plant located at Ford's Blue Oval City complex. Work is performed under direct supervision of the Plant Manager while having a matrixed reporting relationship to a Senior Administrative Assistant. Performance is reviewed against an established set of goals and Company policies and procedures.

• Provides general administrative support to the plant team
• Maintains records and files for the plant including documentation associated with purchasing, operations, and correspondence
• Reviews and verifies employee timesheets for accuracy, as well as entering time via SAP, and creating time evaluation reports
• Assists with the development, implementation, and updating of operations and maintenance programs and data
• Assists in the preparation of training sessions, safety committee meetings, and other meetings as necessary
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing
• Understands and utilizes DTE Vantage Administrative Guidelines and ensures plant compliance
• Maintains a safe working environment, including good housekeeping practices
• Participates in assigned continuous improvement efforts as directed
• Performs all other duties as assigned

• A high school diploma or equivalent
• Five or more years of administrative experience
  

Preferred:

• Knowledge of modern office practices and procedures
• Knowledge of corporate policies including expense reporting, travel, and cellular phone programs.
• Experience with SAP would be considered a plus
• Demonstrated proficiency in business correspondence, spelling, grammar, and basic accounting
• Intermediate to Advanced knowledge of Microsoft Office Suite and intranet/internet research and departmental database management

Other Requirements:

• A valid driver's license will be required at certain locations
• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines.
• Ability to establish and maintain effective working relationships with supervisor, coworkers, management, and the general public
• Ability to establish goals, set priorities and meet deadlines
• Possess excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.In order to properly perform the integral functions of this job, the employee is required to:

• Stand or walk and stoop or kneel. Frequently, the employee is required to sit
• Talk or hear, both in person and by telephone; use wrists, hands and/or fingers in a repetitive motion; and reach with hands and arms extensively
• Lift objects of up to 10 pounds in weight

• Use computers with exposure to video display terminals; and some repetitive motion associated with data entry, the use of a computer mouse, and while using other office equipment
• Vision requirements for this position include close vision, color vision, depth perception and the ability to adjust focus

The employee may perform job duties in a work from home capacity, and/or from a climate-controlled office environment, with a moderate noise level, where noise levels and environmental conditions may vary when outside of the office area.

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.