We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.
Back to search results

Administrative Assistant (We ID)

University of California - San Francisco Campus and Health
United States, California, San Francisco
February 17, 2024

Administrative Assistant (We ID)

Police Department, We ID

Full Time


Job Summary

The incumbent will be a key member of the UCSF Police Department's We ID program's administrative team and provide We ID services to the UCSF community and affiliates. The incumbent will have four primary job duties: issue UCSF ID Badges to UCSF students, staff, faculty members, and authorized affiliates; perform Livescans (electronics fingerprinting process) for pre-employment screening and background check and ink (paper fingerprinting process) for specialized employee groups (i.e., Patriot Act requirements); provide general notary services and perform general administrative support duties.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The UCSF Police Department provides contemporary police services including criminal investigation, community policing, crime prevention and suppression, emergency management, and site security services to a daily population of over 60,000 people at the University and contract locations.

Founded in 1864 and part of the 10-campus University of California, UCSF has more than 20 locations throughout San Francisco and beyond that includes the 60-acre Mission Bay and 107-acre Parnassus campus. It is home to graduate professionals in dentistry, medicine, nursing and pharmacy; a graduate division for pre-doctoral and postdoctoral scientists; UCSF Medical Center; UCSF Benioff Children's Hospital; UCSF Betty Irene Moore Women's Hospital and Langley Porter Psychiatric Institute to name a few.

UCSF is considered one of the nation's premier health sciences teaching, training, and research centers. The UCSF Police Department is known for its community service orientation, effectiveness at preventing crime through campus community involvement, and for providing a safe living and working environment for the promotion of education, research and public service.

Required Qualifications

  • High school diploma or GED
  • Three years of related administrative experience
  • Valid California Driver's License
  • Proficiency with Microsoft Office software, including Outlook, Word and Excel, PowerPoint and Internet Explorer
  • Knowledge of basic accounting principles
  • Demonstrated English language composition and editing skills
  • Excellent organizational skills and strong attention to detail
  • Proven ability to work in a fast-paced, deadline-oriented environment
  • Demonstrated ability to appropriately handle confidential material
  • Ability to work effectively and accurately with a high volume of transactions and under time constraints
  • Demonstrated record of excellent attendance, reliability and problem-solving skills

Preferred Qualifications

  • Experience with UC Personnel transaction, policies and procedures
  • Familiarity with Microsoft Excel, Filemaker Pro, Livescan, Badging Software and PeopleSoft


Valid California Drivers License

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.



Job Code and Payroll Title

007373 ADMIN AST 3

Job Category

Administrative Support, Security and Public Safety, Support Services

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class





Fully Onsite, Mission Bay (SF), Parnassus Heights (SF)



Shift Length


Additional Shift Details

Monday - Friday

Applied = 0