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Leave of Absence Specialist

University of California - San Francisco Campus and Health
remote work
United States, California, San Francisco
February 21, 2024

Leave of Absence Specialist

HR Academic

Full Time


Job Summary

Leave of Absence Specialist applies knowledge of leaves to manage leave of absence (LOA) process for academic employees. Provides consultation, assistance and manages leave cases. Coordinates with campus units such as workers compensation, disability management, benefits, and labor and employee relations on policy and compliance requirements. Partners with leaves lead and advises colleagues on the areas of academic personnel and leaves.

Department Description

The mission of the UCSF Human Resources team is to attract, develop, and retain outstanding and diverse people. Our vision is to be a strategic and trusted partner empowering the UCSF community to leverage their talents. UCSF Human Resources is comprised of a team of talented professionals who support the UCSF mission through talent acquisition, workforce planning, compensation administration, benefits and leave management administration, labor and employee relations, workers' compensation and disability management, learning and recognition, onboarding and human resources transaction administration.

The role of the Leaves Specialist is dedicated to managing leaves of absences with professionalism and respect for our employees. The Leaves Specialist serves as a member of the shared services model of the integrated HR organization. The position partners closely with UCSF Campus departments to facilitate academic leaves of absences, proactively address and resolve routine and complex leaves of absence by applying policy/contract knowledge, leave laws and experience. The position partners with departments, employees, and HR/Payroll specialty centers to deliver efficient and effective services and ensure compliance with UCSF HR policy/contract and procedures. The position will perform all duties with tact, discretion and in accordance with privacy requirements.

This is a great opportunity for those who are interested and experienced in managing leaves of absence. We encourage all candidates to apply with us today!

Required Qualifications

  • Bachelor's degree in related area and minimum of 3 years related experience and / or equivalent experience / training.
  • Minimum of 5 years of experience in a leave of absence administration role, or related experience with high level HR activities.
  • Advanced knowledge of FMLA, or CFRA, or PFL, or PDL, or Workers Comp, or Military Leave, or ERISA, or HIPAA and/or applicable state and federal laws
  • Advanced knowledge of rules and regulations affecting employee benefit programs.
  • Ability to maintain confidentiality and safeguard information.
  • Advanced oral and written communication skills.
  • Ability to communicate effectively and with confidence.
  • Advanced skill and sensitivity in dealing with others.
  • Ability to handle difficult and complicated issues with professionalism and sound judgement.
  • Strong organizational and time management skills.
  • Ability to build relationships, collaborate and problem solve across all levels of the organization.
  • Strong critical thinking and problem solving skills.
  • Advanced ability to provide high level of service and adapt to shifting priorities.
  • Knowledge of computer databases and Windows software.
  • Ability to coach and instruct staff.

Preferred Qualifications

  • SPHR / Sr Professional Human Resources
  • PHR / Professional Human Resources

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.



Job Code and Payroll Title


Job Category

Administrative Support, Human Resources

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class





Flexible (combination of onsite and remote work)



Shift Length

8 Hours

Additional Shift Details

M-F, 8 -5 working off-site; On-site as needed for meetings and/or customer engagement