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Senior Academic Advisor

University of Georgia
retirement plan, remote work
United States, Georgia, Athens
March 02, 2024
Posting Details
Posting Details

Posting Number S11608P
Working Title Senior Academic Advisor
Department COE-Student Services
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education ( MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.
College/Unit/Department website https://coe.uga.edu/directory/undergraduate-advising/
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Office Hours: Monday-Friday 8-5 PM

While we cannot offer remote work flexibility at this time, we are able to accommodate flexible scheduling outside of standard 8-5 office hours.
Advertised Salary Commensurate with Experience
Posting Date 02/05/2024
Open until filled Yes
Closing Date
Proposed Starting Date 03/11/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information

Classification Title Academic Services Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position is for an experienced academic advisor who will provide leadership & administrative oversight for undergraduate students in Exercise & Sport Science and other assigned majors in the Mary Frances Early College of Education. This senior advisor position is housed in the Office of Undergraduate Advising ( OUA) in the Ramsey Student Center. Work will include collaboration with faculty, program coordinators, and Kinesiology advisors to develop promising practices for the assigned majors.
Knowledge, Skills, Abilities and/or Competencies

  • Thorough knowledge of University's rules, regulations, policies & procedures related to academic advising.
  • Thorough knowledge of Mary Frances Early College of Education polices & procedures, degree requirements, application processes, and curriculums.
  • Interpret and communicate University and degree requirements to students, faculty, and staff.
  • Effective problem solving and interpersonal communication skills.
  • Excellent organizational and time management skills.
  • Ability to establish and maintain effective working relationships - particular with program faculty & staff.
  • Proficiency in DegreeWorks, Athena/Banner, SAGE and other relevant student advising platforms.
  • Proficiency in Microsoft Office applications, OneDrive, other internet programs.
  • Ability to connect and work with undergraduate students.

Physical Demands
Sit at a computer for extended periods of time.
Light Lifting.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.


The primary responsibilities of the Senior Advisor in the MFE COE Office of Undergraduate Advising ( OUA) are to meet with assigned students, provide each student with accurate information about the student's intended degree program, make recommendations about course selection for upcoming semesters, generate advising forms detailing these recommendations, maintain notes about these meetings, assist & provide campus referrals to students who are having difficulties, and respond in a timely manner to students questions in person and via email.
Percentage of time 65

Administrative responsibilities include serving as a liaison with Exercise & Sport Science ( ESS) major in MFE COE in order to maintain clear & consistent communication about program content/Bulletin/Four Year Plans; serving as the point of contact for ESS program coordinator & ESS advisors; provide additional/support leadership to advising team when ESS registration and/or orientation challenges arise; Facilitating experiential learning proposals and memoranda of agreement initiation requires for students in Exercise Science to complete their required practicum experiences; manage experiential learning (EL) spreadsheets/class request & keep accurate record of student PODs in place and number of students in each EL course; Monitor the KINS ESS inbox and respond to all e-mails; respond to inquires from students interested in and/or pursuing ESS minor - including minor inquires from advisors across campus; managing the ESS application process, spreadsheet, communication with team, and program coordinator; coordinator relevant advising program & new student orientation content based on major needs; advising resource development pertaining to major needs (I.E. infographics, reminders, etc.); contribute to development and implementation of office-wide strategic goals; and assist Co-Director of Undergraduate Advising with special projects & strategic goals.
Percentage of time 25

Regular attendance at staff meetings, attendance at Advising Leadership Team meetings as requested, and pursuit of campus professional development opportunities. Assist with hiring for open OUA positions, train and observe new advisors within the group, mentor other OUA advisors and participate in committee work within the office (student-focused, hiring, etc.) and greater advising community (frequency and duration may vary), Attend ESS faculty meetings (typically 1-2 times per semester) and act as advising representative; works on projects assignment by supervisor, such as ESS Handbook updates, program related events.
Percentage of time 5

Student engage responsibilities include: Collaborate with Director of the Office of Student Engagement to ensure successful dissemination of news and events relevant to assignment majors; Serve as advising representative for assigned majors at prospective student events; Support Transfer Coordinator & Recruitment Coordinator with material for prospective students; participate events related to assigned majors ( ESS Next Steps, Double Dawgs, etc.).
Percentage of time 5