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GRANTS ACCOUNTING SPECIALIST I

University of Georgia
retirement plan
United States, Georgia, Athens
March 02, 2024
Posting Details
Posting Details


Posting Number S11604P
Working Title GRANTS ACCOUNTING SPECIALIST I
Department FD-SPA Post Award Accounting
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
8:00-5:00pm
Monday - Friday
Advertised Salary Commensurate with Experience
Posting Date 03/08/2024
Open until filled Yes
Closing Date
Proposed Starting Date 04/15/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information


Classification Title Grants & Contracts Paraprofessional/Professional
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. This position does not have the authority to negotiate or execute on behalf of UGA/ UGARF. This authority is limited to the Pre Award Team. The workload for this position includes our easiest/least complicated sponsors. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. Awarders will process a light load of the least complex letter of credits. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor, or trainer others.
Knowledge, Skills, Abilities and/or Competencies
Prior experience interpreting legal documents. Ability to create and utilize existing complicated spreadsheets. Strong written and verbal communication skills. A high level of analytical skills. Ability to utilize data tables/queries to assist with meeting deadlines.
Physical Demands
Sitting for long periods of time.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.

Duties/Responsibilities


Duties/Responsibilities
Read, interpret, and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal.
Percentage of time 30


Duties/Responsibilities
Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF-425 reports to meet sponsor requirements and reconcile amounts to the financial statements.
Percentage of time 20


Duties/Responsibilities
Review and approve fiscal compliance items, including but not limited to UGAMart Requisitions, Expense Reports, Payment Requests, Combo Code Requests and Journals for charges on sponsored projects. Process Residual Balance requests.
Percentage of time 20


Duties/Responsibilities
Various other functions include but are not limited to responding to external agency and UGA departmental questions, inactivating closed projects, assisting and preparing information for audits, as well as other duties as assigned.
Percentage of time 20


Duties/Responsibilities
Serve as a liaison with departmental contacts based on agency assignments. Respond to departmental contact's questions and research, explain, or correct budget issues as necessary.
Percentage of time 10

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