GRANTS ACCOUNTING SPECIALIST I

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

8:00-5:00pm
Monday - Friday

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. This position does not have the authority to negotiate or execute on behalf of UGA/ UGARF. This authority is limited to the Pre Award Team. The workload for this position includes our easiest/least complicated sponsors. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. Awarders will process a light load of the least complex letter of credits. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor, or trainer others.

Prior experience interpreting legal documents. Ability to create and utilize existing complicated spreadsheets. Strong written and verbal communication skills. A high level of analytical skills. Ability to utilize data tables/queries to assist with meeting deadlines.

Sitting for long periods of time.

Read, interpret, and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal.

Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF-425 reports to meet sponsor requirements and reconcile amounts to the financial statements.

Review and approve fiscal compliance items, including but not limited to UGAMart Requisitions, Expense Reports, Payment Requests, Combo Code Requests and Journals for charges on sponsored projects. Process Residual Balance requests.

Various other functions include but are not limited to responding to external agency and UGA departmental questions, inactivating closed projects, assisting and preparing information for audits, as well as other duties as assigned.

Serve as a liaison with departmental contacts based on agency assignments. Respond to departmental contact's questions and research, explain, or correct budget issues as necessary.