Administrative Clerk (Engineering & Public Works) part-time

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey;having multiple highly-awarded and accredited departments; and being recognized as a Better Business Town by The Better Business Bureau of Chicago and NorthernIllinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Administrative Clerk (Engineering & Public Works) part-time

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING SALARY RANGE: $18.75 - $20.90 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $18.75 - $27.34.This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position performs a wide range of general office duties to include, but not limited to typing, copying, faxing, mail distribution, etc.To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, be capable of managing and prioritizing multiple projects with thoroughness and accuracy, and organize time and resources efficiently. The schedule for this position is Monday through Friday, 1:00pm to 5:00pm.

JOB DUTIES:

1. Acts as office receptionist. Answers incoming phone calls and provides routine information, or properly routes calls for appropriate resolution. Distributes incoming mail; prepares and routes outgoing mail.

2. Verifies computations and credit card statements; calls vendors to obtain invoices for credit card statements; determines if invoices are credit card or purchase order statements.

3. Gathers data and embeds the department's monthly report information for submittal within the designated timeframe.

4. Calls vendors and updates bidders' lists with current information.

5. Provides support to supervisory staff for preparation of administrative documents. Types moderately difficult material which may require the exercise of judgment in processing information within specified format. Prepares routine correspondence and proofs for accuracy.

6. Formats department forms and templates.

7. Copies, sorts, and collates documents for assembly. Files documents as appropriate.

8. Performs other duties as assigned.

QUALIFICATIONS:

1. Education equivalent to a high school diploma.

2. Up to 6 months of general office experience.

3. Proficiency with current computer technology, job-specific software, and customer service systems.

BENEFITS:

Part-Time employees are not eligible for benefits.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER