(Hybrid) Administrative Assistant - WVU Cancer Institute

The Cancer Institute at West Virginia University Research Corporation is currently accepting applications for a (Hybrid) Administrative Assistant.

About the Opportunity

As a (Hybrid) Administrative Assistant, you will provide administrative support to the Director and Staff of the Clinical Research Unit (CRU) at the West Virginia University Cancer Institute (WVUCI).

At WVU Research Corporation, we strongly believe in work-life balance and keeping time for things we love outside our work. WVU Research Corporation offers a comprehensive benefits package with a variety of options to suit your needs.:

• 13 paid holidays ( )
• PTO
• 403(b) retirement savings with a fully vested 3% employee contribution match, (Employees have the option of contributing an additional 1-3% of their earnings to the plan, which is also matched by the WVURC)
• A range of
• Dependent Education Scholarship
• WVU Perks
• And More!!

What you'll do:

• Oversee key office administrative duties such as supply ordering, inventory, mail delivery, centralized phone and email contact.
• Receive CRU visitors, vendors and investigators.
• Assist in document collection from the Principal Investigator, Co- Investigator, Research staff, nurses for IRB submissions and protocol compliance.
• Maintain CVs, Licenses, NCI Registrations, IRB required training certifications, Lab certification files for all WVUCI sites, including affiliate locations.
• Assist in maintaining protocol regulatory binders.
• Compile study documents and patients charts for shipment to off-site storage or archiving.
• Contact Sponsors when protocols files are eligible for destruction.
• Perform data input into the OnCore database.
• Manage scheduling for CRU meetings and external monitors, locating meeting rooms, catering and other required items as necessary, documenting on centralized unit Outlook calendars.
• Produce meeting agendas and meeting minutes for staff and leadership meetings as necessary.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Assist in budget and contract routing to the WVU Office of Sponsored Programs.
• Coordinate the WVUCI Protocol Review and monitoring committee, including setting agendas, meeting minutes and updating status in OnCore.

• Associate degree from 2-year college, or technical school, or an equivalent combination of education and experience.
• A minimum of three (3) years of experience providing administrative support.
• Skilled at managing and maintaining multiple schedules along with own workload.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Strong verbal and written communication skills.
• Knowledge of computer software, including Microsoft Outlook, Word, Excel and presentation applications.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Skilled at creating reports, memos, and other documents.
• Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Preferred Qualifications:

• Bachelor's degree.

The WVURC was created as a not-for-profit corporation in 1985 to support research (R1) at West Virginia University. We provide evaluation, development, patenting, management, and marketing services for inventions of the faculty, staff and students of the University.

The WVURC receives and administers funds awarded by external agencies for research and other activities and is responsible for helping protect intellectual property through patents, copyrights and licensing agreements for start-up companies based on University research.

Creating an inclusive, engaged, and dynamic environment is core to WVURC's mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University Research Corporation is proud to be an Equal Opportunity employer. We value diversity among its employees and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.