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Office Manager

Ensign-Bickford Industries
United States, Connecticut, Simsbury
640 Hopmeadow Street (Show on map)
Jul 14, 2024

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.

Job Description

The Office Manager will be responsible for several administrative duties including but not limited to: Provide front office receptionist duties, support the Vice President, Directors, and Senior Managers of the Electronics team. The following is a summary of job functions that are required:

  • Perform front desk receptionist duties as needed.
  • Provide security screening and badges for on-site visitors.
  • Calendar management and meeting coordination for VP and Directors.
  • Support KPI and performance measurement by regularly downloading data from various sources (ERP) and updating Excel files for team analysis.
  • Schedule, support, and capture meeting minutes for leadership meetings.
  • Evaluate, prioritize, and summarize critical correspondence for VP.
  • Data collection, entry, organization, and basic analysis in ERP and MS Office tools.
  • Create and coordinate lunch orders for conference rooms lunch meetings.
  • Maintain corporate purchasing card to support purchasing requests from leadership and order office Supplies as needed supporting 120+ employees. Reconcile on monthly basis.
  • Maintain common areas, conference rooms, and company breakroom, including supplies for these areas.
  • Manage conference room availability through MS Outlook.
  • Make travel arrangements for VP and Directors as needed.
  • Create, reconcile, and process T&E reports as needed for VP, Directors, and Managers.
  • Key point of contact for food services provider, plant service providers and maintenance.
  • Process Fed Ex packages as needed.
  • Mail and package distribution and coordination.
  • Assist with creation and follow-up of facility requests.
  • Assist leadership with facility renovations and process improvements.

Requirements:

  • High School Diploma or equivalency
  • 5 years administrative support experience
  • Proficiency with Microsoft office (Excel, PowerPoint, TEAMS) Excel
  • Previous ERP system experience is preferred (IFS experience a plus)
  • Superb organization, attention to detail, and multi-tasking abilities
  • Excellent communication and note taking skills
  • Dependable, with a strong work ethic
  • Strong follow-through on task completion and meeting deadlines

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

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