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Academic Advisor I

University of Georgia
retirement plan
United States, Georgia, Athens
May 11, 2024
Posting Details
Posting Details

Posting Number S11955P
Working Title Academic Advisor I
Department ENGR-Env Civil Agr & Mech
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website engr.uga.edu
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday through Friday, 8 a.m. to 5 p.m. regular University of Georgia business hours
Advertised Salary $45,000 - $53,000
Posting Date 04/17/2024
Open until filled Yes
Closing Date
Proposed Starting Date 05/13/2024
Special Instructions to Applicants
Please submit the following alongside your application:

  1. Resume
  2. Cover letter
  3. List of 3 references

Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information

Classification Title Academic Services Professional
FLSA Exempt
FTE 1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

  • Knowledge of Microsoft Office software (Word, Excel, and PowerPoint) preferred
  • Knowledge of Sage, DegreeWorks, Athena, and other UGA advising software preferred

Position Summary
The Advisor I position at the College of Engineering's School of Environmental, Civil, Agricultural, and Mechanical Engineering is an entry-level advising position.
The Advisor I will provide academic and future planning support to a variety of students, with caseloads ranging from 250 to 290 students. The Advisor I is responsible for facilitating one-on-one advising sessions focused on course selection, progress needed toward graduation, career goals, and other opportunities within and external to the College.
The primary function of all Academic Advisor positions in the College of Engineering is to administer student support to enrolled and prospective students while working collaboratively with other Academic Advisors throughout the College of Engineering. Academic Advisors will also maintain up-to-date degree program procedures, policies, and requirements as well as UGA-wide policies, procedures, and requirements.
Knowledge, Skills, Abilities and/or Competencies
Knowledge of Microsoft Office software (Word, Excel, and PowerPoint).
Knowledge of Sage, DegreeWorks, Athena, and other UGA advising software.
Physical Demands
General office duties.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.


  • Assists students with curriculum planning and registration each semester; and maintain student records/files.
  • Effectively facilitates one-on-one advising sessions.
  • Provides guidance to students on progress towards graduation.
  • Understands requirements, policies, procedures, and the use of student-facing technologies (DegreeWorks, SAGE, Athena, etc.).
  • Provides general support related to student decision-making, exploration, and development.
  • Considers students' degree progress, interests, and abilities in future planning.
  • Uses feedback and assesses student needs to enhance advising practice.
  • Demonstrates professionalism and clarity in communications.
  • Makes use of provided advising-related information, reports, and data to enhance advising practice.
  • Demonstrates knowledge of university and degree requirements, as well as University and unit-specific policies and procedures.
  • Understands basic advising practice and how it is related to some aspects of student development.
  • Uses DegreeWorks with orientation students to document degree selection, course registration and college resources.
  • Provide information about co-curricular opportunities (Co-op, Internships, Study Abroad, Graduate Studies, faculty-led research, etc.) and special services as per students' specific needs.
  • Provide guidance and support in high-demand application process for students.
  • Serve as a point-of-contact for degree support and enhancement activities that extend/augment the educational opportunities associated with engineering undergraduate degree programs.

Percentage of time 60

Campus Participation

  • Engages effectively with members of the College of Engineering.
  • Attends staff meetings, professional development seminars, yearly UGA advising workshops, and other student support related meetings; serve on various campus committees; complete the Academic Advising Certificate Program.
  • Represents the School of Environmental, Civil, Agricultural and Mechanical Engineering and the College of Engineering at on-campus recruitment events and related meetings.

Percentage of time 15


  • Makes basic referrals based on individual students' situations, needs, and interests.
  • Demonstrates knowledge of relevant resources across campus and related referral processes.

Percentage of time 10


  • Performs administrative activities, such as answering student and staff emails, scheduling meetings and networking opportunities and working on projects to benefit the advising office.
  • Maintains accurate records.

Percentage of time 10

Other duties as assigned.
Percentage of time 5
Applied = 0