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Assistant Director, Facilities Engineering, Facilities, Real Estate & Planning

Wake Forest University
United States, North Carolina, Winston Salem
June 18, 2024

Application Instructions:

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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Oversee, direct, and provide leadership and technical expertise for activities required to operate and maintain, the HVAC, Building Automation, Lighting, Elevator, & Roofing Systems for Wake Forest University. Provide operational, administrative, and budgetary leadership for areas of direct oversight. Maintains cooperative and professional working relationships with all areas of the campus and external resources.
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Job Description

Essential Functions:

  • Lead the operational & maintenance oversight of Facilities Engineering to meet life safety, reliability, and efficiency goals

  • Direct supervision of the Preventative Maintenance Manager, Building Systems Projects Manager, and Facilities Condition Assessment Team.

  • Lead the assessment of existing assets, considering their condition, maintainability, replicability, and operational requirements. This assessment will guide the collaboration with management and trade staff to determine the appropriate actions, whether it be maintenance, repair, or asset replacement, to ensure optimal operational efficiency.

  • Lead the construction/renovation turnover working group (TOW) to optimize the building construction transition from Capital Projects to Facilities Operations (includes functions related to predesign, design, construction, pre-occupancy, and post-occupancy).

  • Coordinate with Capital Projects & Planning to provide technical expertise on new building /renovation projects.

  • Coordinate design reviews of drawings or specifications for Capital Projects (internal and external) to include collaborating with consultants, contractors, in-house Project Managers, Facilities Operations and Utilities staff. Attend bi-weekly project communications meetings as a representative of the Facilities Operations unit.

  • Coordinate building inspections (as needed) during capital and renovation projects.

  • Coordinate annual review and update of information pertaining to the Design and Construction Guidelines and Equipment Standards

  • Identify and implement energy-saving measures within HVAC systems.

  • Maintains awareness of advancing critical systems technology, advancements in energy efficiency, and overall campus energy efficiency.

  • Participates in campus energy meetings with the Office of Sustainability.

  • Assist with the formulation of budgeting and forecasting strategies for the Facilities Engineering unit to align with overall F&CS strategic goals.

  • Coordinate and analyze spending patterns and implement measures (planning, forecasting, monitoring, and decision support) to promote adherence to operational budgets for areas of direct supervision.

  • Coordinate with F&CS Business Operations Analyst to provide monthly, quarterly, and annual key metric data for the engineering unit.

  • Coordinate annual report information related to the facilities engineering team. Provide feedback to F&CS Media Coordinator and Strategist.

  • Coordinate with the EHS unit to ensure regulatory standards are met and support the University's commitment to protecting the environment and the health and safety of students, faculty, and staff.

  • Ensures schedules and task assignments are developed, communicated, and maintained, with adequate staffing plans and equipment that ensures success and provides outstanding customer service.

  • Delegates to and holds subordinates responsible for satisfactory performance of assignments.

  • Perform other tasks to include special studies that involve technical investigation and analyses and recommend solutions to unique engineering and administrative problems as required.

  • Develops, recommends, & implements strategic plans for annual renewal.

  • Assists in development of service contract maintenance agreements with external service providers to provide specialty services on critical campus systems.

  • Perform other duties as directed by management.

Other Functions:

  • This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule.

  • Serves on various advisory and ad hoc University committees as assigned.

  • Reports all matters of safety to the appropriate Director and collaborates with the Environmental Health & Safety Department to maintain a safe and healthy work environment.

Required Education, Knowledge, Skills, Abilities:

  • Bachelor's degree with a P.E. license, with 6-10 years' experience in higher education, institutional, or similar multi-site maintenance operations, or an equivalent combination of education and experience.

  • Must have technical knowledge of building systems and generally accepted best practices in operations and efficiency methodologies related to such systems.

  • Ability to effectively understand and utilize control systems and other computer software systems to monitor, interface, diagnose, and troubleshoot systems as required.

  • Ability to practice effective communication skills verbally and in writing with internal and external customers and service providers.

  • Ability to research and analyze problems within University-owned facilities.

  • Demonstrated strength in budget management.

  • Expected to multi-task daily.

  • Working knowledge of computerized systems/software (EAMS/CMMS) appropriate to University operations.

  • Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.

  • Knowledge of capital expenditures policies and procedures.

  • Recruits and retains a diverse workforce and fosters a positive work environment where diversity is valued, respected, and celebrated.

  • Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness. Sets standards, goals, and plans related to these areas.

  • Ability to effectively communicate and interact with staff, faculty, and students.

  • Ability to foster a cooperative work environment.

  • Strong organizational, communication, interpersonal skills, and employee development and performance management skills.

  • Valid driver license with a good driving record; must be insurable.

  • Medium work. Climbing, stooping, kneeling, standing, walking, lifting, grasping, talking, hearing. Close visual acuity such as operations of machines; using measurement devices; and/or visual inspections of small parts or devices. Subject to both inside and outside environmental conditions. Subject to hazards.

Preferred Education, Knowledge, Skills, Abilities:

  • Bachelor's degree in mechanical engineering or related field from an accredited institution.

  • Certified Energy Manager (CEM) with the Association of Energy Engineers.

  • Experience with Commercial & Industrial Mechanical equipment.

  • Experience with control strategies for institutional or commercial HVAC systems.

  • Knowledge of Elevator systems.

  • Knowledge of Building Roofing systems.

  • Knowledge of Lighting and Lighting controls.

Accountabilities:

  • Responsible for own work

  • Manages staff and/or student workers

  • Budgetary responsibilities

Physical Requirements:

  • Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.

  • Physical activities include climbing, balancing, stooping, kneeling, crouching, reaching, walking, fingering, grasping, talking, hearing, and repetitive motions. Close visual acuity is required. The worker is subject to both inside and outside environmental conditions. The worker is required to function in narrow aisles or passageways.

Environmental Conditions:

  • The worker is subject to both inside and outside environmental conditions.

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job Description

Time Type Requirement

Full time Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.

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