PULSE Lab Coordinator

Johns Hopkins University
United States, Maryland, Baltimore
May 01, 2024
The PULSE Lab is looking for a responsible *PULSELab Coordinatorto perform a variety of administrative and clerical tasks. Specific Duties & Responsibilities* Provide support to the lab director and members Assist in daily office needs Manage general administrative activities Make travel and meeting arrangements Prepare reports Maintain appropriate filing systems Scheduling Calendar scheduling Invited talk scheduling Event scheduling Visitor meeting scheduling Keeping track of hours committed to various activities Send reminders Document Preparation Prepare administrative documents for grant submission (budget justification, animal welfare, IRB protocols) Grant report preparation Print course exams Create and update lab manual Travel Assistance Conference registration Reimbursements Proofreading Grants Papers Publicity Website and social media posts/updates News reports Website updates Financial Assistance Keep track of charges to lab director's accounts Purchasing assistance Quote requests Budget projections Assistance with completing progress reports Mid-level management interfacing with lab director and students/external stakeholders Animal Protocol management and responding to inquiries IRB Protocol management (continuing reviews, study reports) Manage director's to-do lists Manage Bibtex file of PULSE Lab publications Keep running list of PULSE Lab projects and collaborations Lab safety sheets Lab inspections (be present) Maintain list of awards cited in each publication (helpful for progress reports) On board new students and postdocs Manage computers Regularly update laboratory access Recruiting & Admissions Assistance Respond to grad student inquiries about joining the PULSE Lab Compile and respond to undergrad student inquiries Screening admissions applications Grant Preparation Assistance Find NH POs and potential study sections Email POs about appropriateness of ideas Special Knowledge, Skills, & Abilities Proficiency in MS Office (e.g., Excel, Word, PowerPoint). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Minimum Qualifications High School Diploma or graduation equivalent and some college course working the Biological Sciences, with Bachelor's degree preferred. One year of related laboratory experience. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Preferred Qualifications Bachelor's Degree. Classified Title: Laboratory Coordinator Job Posting Title (Working Title):PULSE Lab Coordinator Role/Level/Range: ACRO40/E/02/CD Starting Salary Range: $17.00 - $30.00 HRLY (Commensurate with experience) Employee group: Casual / On Call Schedule: 19.9 hrs/wk, M-F Exempt Status:Non-Exempt Location:Hybrid/Homewood Campus Department name: Dept of Electrical and Computer Engrg Personnel area: Whiting School of Engineering