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Office Manager (West Palm Beach, FL)

RoadSafe Traffic Systems, Inc.
401(k)
United States, Florida, West Palm Beach
2150 Scott Avenue (Show on map)
Jul 25, 2024
Title Office Manager (West Palm Beach, FL) Description POSITION SUMMARY: Provides confidential administrative and facilities management assistance to the Branch and Project Managers. Oversees and supports the office operations of the branch. Responsible for administrative tasks of all variety in managing the daily operations of the branch including but not limited to tracking billing, collections, accounts payables, etc. Duties may include supervising other office clerical staff. Position Requirements ESSENTIAL FUNCTIONS AND SKILLS REQUIRED: Manage the contract administration function, including setting up new jobs, submitting subcontract agreements to appropriate personnel for approval, obtaining insurance certificates as well as copies of customer bonds, etc. This function also includes bill processing and verifying pricing, quantities, etc. Processing daily rental and sales billing for multiple Florida based RoadSafe Traffic offices Provide credit and collection activity support for regional staff Provide Accounts Payable support for back office Manage and maintain employee personnel files at the branch level Oversee usage and functionality of office equipment Responsible for the ordering and inventorying of office supplies Answer incoming customer calls and initiating tickets for dispatch in the TCR billing system Other duties as assigned. EDUCATION AND EXPERIENCE REQUIRED: High School Diploma is required; Associates or Bachelor's degree in Accounting or Finance highly preferred 5 years of related experience in a construction office environment or related field Office management experience to include billing, accounts payable and A/R collections Strong verbal, written and interpersonal skills Ability to organize and prioritize workload to meet deadlines Proficient computer skills in Outlook, Word and Excel and skilled use of office equipment Knowledge of Vista and TCR software a plus We are an Equal Employment Opportunity Employer Minority/Female/Disability/Veteran Full-Time/Part-Time Full-Time Shift Days Additional Information Position Office Manager Exempt/Non-Exempt Non-Exempt Req Number OFF-24-00012 About the Organization RoadSafe Traffic Systems ('RoadSafe') is the largest provider of traffic control and pavement marking services in the United States. Our national network of 50 branches supports government, private, special event, utility and railroad projects in over 40 states. Expert knowledge of traffic control and roadway striping coupled with a unique ability to quickly mobilize our extensive fleet, state-of-the art equipment and trained technicians allows RoadSafe to safely provide quality, value, and peace of mind to our customers nationwide. RoadSafe enjoys exclusive contract agreements with some of the United States' biggest industrial companies and contractors. Known for our sophistication and professionalism, RoadSafe is called upon to handle the biggest and best projects in our industry. At RoadSafe, we offer a competitive pay, growth potential and an excellent benefits package for those who qualify including medical, dental, vision, and 401(k) plans. RoadSafe recognizes and values diversity. EOE Statement We are an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Payroll Code None Specified This position is currently accepting applications. Apply Now