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Recreation Coordinator I- Facilities

City of Mill Valley
$4,485- $6,011
See Benefits Below
United States, California, Mill Valley
26 Corte Madera Ave. (Show on map)
Jun 06, 2024

The City of Mill Valley is seeking a self-directed problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service and meaningful community engagement.  

Under the direction of the Recreation Supervisor, the Recreation Coordinator I – Facilities is responsible for assisting with the smooth operation of activities, programs, rentals, and special events at multiple Recreation Facilities. This position requires a high level of customer service, attention to detail, marketing prowess, and event planning and management expertise. 

Mill Valley Recreation is a 7-day a week operation. 

Recreation Coordinator I - Facilities schedule may include weekday, weekend, early morning and evening shifts. Schedule is subject to change depending on facility and supervisor needs.  

ESSENTIAL DUTIES: 

  • Act as the primary point of contact for rental inquiries, promptly responding to emails, phone calls, and in-person inquiries regarding facility rentals. 
  • Facilitate the rental booking process by liaising with internal staff and external parties to schedule rental dates, coordinate setup requirements, and confirm rental agreements. 
  • Oversee the rental application process by providing interested parties with necessary documentation, rental agreements, and pricing details. 
  • Collect and review rental applications, ensuring all required information is complete and accurate. 
  • Provide timely updates to both renters and internal stakeholders regarding rental status, payment deadlines, and any changes to rental arrangements. 
  • Maintain organized records of rental bookings, payments, and rental agreements, ensuring compliance with rental policies and procedures.  
  • Schedule and provide regular in-service training for facilities staff.  
  • Plan, develop and implement programs and events. 
  • Evaluate the progress and effectiveness of scheduling and programming utilizing measurable outcomes. 
  • Assist in the development of policies, procedures, contracts, and manuals for facility users and staff.
  • Provide assistance and guidance to facility users, anticipate and resolve problems, provide quality customer service. 
  • Perform related duties and responsibilities as required. 

Resumes/cover letters will not be accepted in lieu of the City’s official application through Calopps but should accompany the application.  

Filing deadline is 5:00 P.M. Monday, July 1, 2024. 

INTERVIEW SCHEDULE:

Round 1 will be scheduled for Tuesday, July 9, in person. 
Round 2 will be schedule for Wednesday, July 17, in person.

BENEFITS

Leave – the City provides a generous leave package: 15 holidays and floating holidays/personal days and 2 to 5 weeks of vacation leave based upon years of service.

Health Insurance – City provides the full premium for the Kaiser Family Plan or the equivalent thereof for employees who elect Western Health Advantage HMO. 

Dental Insurance – City provides the full premium for Delta Dental 

Retirement - New employees with no prior CalPERS service or have a break in CalPERS service of 6 months or more: 2% @ 62. New employees who are “classic” CalPERS members and do not have a break in service of more than 6 months: 2% @ 55. The City also offers an optional 457 Deferred Compensation plan with up to $600/year in matching contributions toward deferred compensation 

Other – the City also pays the premium for Long-Term Disability Insurance and Life Insurance ($50,000). 

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