Administrative Assistant II (Police Finance)

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Position Title: Administrative Assistant II (Police Finance)

To view all salary ranges for the City of Peoria, please click here.

Tell me more.....

The Administrative Assistant II position is a non-exempt, civilian position within the Peoria Police Department. This position will work four, ten-hour shifts, Monday through Thursday at the Public Safety Administration Building located on the Peoria City Hall Campus.

This position performs the following tasks:

• Handles various aspects of accounts payable, such as processing purchase requisitions, purchase orders and check requests through the City's financial program, PeopleSoft.
• Reviews incoming invoices to ensure accuracy and receipts them properly.
• Places orders for department products or services.
• Ensures proper procurement requirements and maintains an understanding of the current rules.
• Adheres to the City's Pro-card policies and procedures and reconciles cards monthly.
• Manages travel/training logistics, coordinates registrations, per diem, books travel, local and out-of-town for the department.
• Effectively communicates with all levels of command.
• Additional duties, as assigned.

Overall, this role requires someone with a keen eye for detail, strong organizational abilities, proficiency in financial processes and software, and the capacity to effectively manage various administrative tasks within a law enforcement setting.

To view the full job description, work environment and physical demands, click here.

The ideal candidate for this position will have:

• A strong foundation in accounts payable processes and travel arrangement logistics.
• Experience in processing diverse payables for multiple divisions.
• The ability to manage travel and training logistics efficiently, to ensure staff training levels remain excellent.
• Adaptability to frequently changing tasks, ability to balance multiple priorities and maintain clear communication.
• The ability to effectively manage time and resources to accomplish goals and objectives and is eager to advance the Department.
• The ability to balance working independently with collaborating as a unit and has demonstrated building positive relationships.
• Advanced computer proficiency and skill in PeopleSoft.
• A passion for law enforcement and making a positive impact on the community, as well as a commitment to teamwork and delivering excellent customer service.

Why Peoria?

Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for.

Take a look at the great benefits offered to eligible employees: Click here to view benefits offered.

About Peoria

The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria.

If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you!

Get an inside look at the Culture of Peoria

We are:

P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable

Application Process:

Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone.

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT EMPLOYMENT@PEORIAAZ.GOV OR 623-773-7100.

AN EQUAL EMPLOYMENT OPPORTUNITY AGENCY

MINIMUM REQUIREMENTS:

• Education: High School Diploma or equivalent
• Experience: 2 to 4 years of related experience in the same or similar field
• Licenses/Certifications: Full Police Background, including a polygraph test