Public Information Specialist - Bilingual

DEFINITION:
Under supervision of director, public affairs, this position performs a variety of comprehensive - and technical assistance in publication development, public relations and communications, in both English and Spanish. Values and promotes the mission and vision of the college.

CLASS CHARACTERISTICS:
Under minimal supervision, the incumbent in this position assists with a substantial amount of administrative detail and non-routine work in print and electronic publication development, marketing, media relations, and public relations. There is a high frequency of responsible contact with executive management; supervisory, academic, and classified staff; members of the Board of Trustees; media representatives; and the general public.

The incumbent writes/communicates messaging in Spanish and translates college communications and outreach materials from English to Spanish.

ESSENTIAL FUNCTIONS:
1. Assists with production (print and electronic) in English and Spanish and dissemination of college publications and materials, develops production schedule/plan, composes and/or compiles data, edits and researches information, and translates English to Spanish.
2. Assists in the research, copywriting (in English and Spanish), editing, and dissemination of news releases, public service announcements, feature stories, routine publicity, and other publications such as the college catalog, brochures, newsletters, direct mailings, and event programs, and coordinates photo requirements for these documents as required.
3. Assists with responding to or arranging for responses to media inquiries, arranging media interviews, establishing and maintaining effective media relations, and serving as Spanish-speaking media liaison to Spanish-speaking media.
4. Reviews and edits college publications for appropriate grammar and style applications in English and Spanish.
5. Assists with managing college-wide electronic/web calendar of events and performs regular updates and edits, interfacing with Information Technology Services (ITS).
6. Assists with electronic communications in English and Spanish to students, staff, and the general public via mass email messages, telephone/text messages, web announcements, social media posts, and other related communications.
7. Researches data and records for special projects and assignments.
8. Assists with research and development of outreach presentations to support various college programs and services, including the President and Board of Trustees.
9. Assists with implementation and promotional planning for college activities and special events.
10. Maintains and edits mailing lists for news releases, publications, and events and prepares and/or coordinates bulk mailings.
11. Maintains appropriate web page and photo archives for the Public Affairs & Communications department.
12. Maintains media coverage documentation and records.
13. Receives and screens office visitors, receives phone calls, and refers citizen inquiries
14. Performs other related work as required.

Knowledge of:
* Correct English and Spanish language usage, spelling, grammar, and punctuation;
* Customer Service Skills;
* Word/information processing applications and production;
* Records and data management;
* Graphic design and print productions;
* Associated Press (AP) style

Demonstrated ability to:
* Communicate effectively, both orally and in writing, in both English and Spanish;
* Use of English and Spanish languages including proper grammar, vocabulary, and spelling to prepare public information, marketing, and recruitment publications;
* Translate copy from English to Spanish with high-level knowledge of Spanish grammar, spelling, and punctuation;
* Prepare, produce, and disseminate public information and help conduct an effective communication program;
* Operate a computer demonstrating experience with various software applications including Microsoft Office Suite and web content management systems;
* Effectively use web techniques, vehicles, and formats to achieve communication goals;
* Exercise good judgement when dealing with members of the media;
* Organize and execute special events;
* Multi-task while maintaining a high level of excellence, accuracy, and timeliness'

Working Conditions:
* May be required to work a flexible workweek, which includes day and evening hours and occasional weekend assignments.
* Work may require travel to other offices or locations to attend meetings or conduct work
* Duties are primarily performed in an office environment, at a desk, or at a computer
* The incumbent will experience interruptions while performing normal duties during the regular work day

Physical Demands:
* Typically may sit for extended periods of time.
* Operates a computer.
* Communicates over the telephone, by email, and in person.
* Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Special Qualification:
A sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Education and Experience:
A bachelor's degree in communications, public relations, marketing, Spanish, or a related field, and two years of related experience OR any combination of equivalent training, education and experience.

This position will be working in the Community Education department and will coordinate and create Community Education-related social media communication and advertising. This position will assist in the development of promotion/marketing engagement strategies for noncredit/fee-based programs.

The desired start date is July 2024. This a full-time, 37 hours per week, 12-month, classified position. This position is contingent upon continued funding.

This position requires you speak both English and Spanish and working with our Community Education department.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m.

To be considered for this position, the candidate must submit the following application materials by through our website https://www.hancockcollege.edu/hr/ by Friday, July 5, 2024 by 11:59 PST:

Cover letter;

A current and complete resume/CV of education and professional experience;

Diversity Statement - In consideration of our campus mission and values, please share how in your previous or current roles, you have demonstrated your commitment to diversity, equity and inclusion.

Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at the time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.