Procurement Coordinator: AP/AR/Billing-CONTRACTOR (Hybrid-IN/NC)

The Procurement Coordinator-Contractor will reconcile supplier invoices and procure parts & services needed to maintain clinical engineering equipment for TRIMEDX clients. The Coordinator is responsible for prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and purchasing orders processed timely for receipt and payment. The Coordinator is customer-focused and proactively provides support and solutions for our Operations team and TRIMEDX clients. This role will ensure requests are processed timely, comply with the Supply Chain strategy, and deliver on time to support the success of our clinical asset management program. This contract requires frequent live interaction with vendors via phone calls.

Contractor: This role is for a Contractor, for a fixed duration of time, and will be contracted though our third-party vendor partner agency.The pay rate for this position is in the range of $21 per hr

Location Requirement: Indianapolis, Indiana region; our Central (Corporate) Office is located on the northwest side of Indianapolis. This position is primarily remote work from home, with occasional & in-office work. We are seeking candidates within a 100 mile radius of Indianapolis.

Also, can be located in the Charlotte, North Carolina region. This position is primarily remote work from home for candidates within approximately 100 mile radius of Charlotte.

Responsibilities

• Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings.
• Communicate with suppliers, and clients, and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
• Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt.
• Review and update the purchase order with accurate core exchange and return information.
• Answer technician questions concerning procurement policies and procedures; handles complex issue resolution with support from peers and manager.
• Support technicians, suppliers and clients with part identification, urgent orders, and order updates.
• Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed.
• Communicate exceptions or delays to technicians, and clients, and provide timely follow-up on order inquires.
• A supervisor may assign ad hoc responsibilities based on business needs.
• All other duties as assigned.

Skills and Experience

• Minimum of 1-year relevant work experience; 3+ years preferred
• AP/AR, Accounting, Invoice Reconciliation, Pricing, Purchasing and/or supply chain experience preferred.
• Prior professional client services role experience a plus
• Customer service experience; ability to initiate and manage phone calls with vendors
• Strong customer centric mentality and customer service skills
• Advanced written, verbal and presentation communication skills; vocalize issues and solutions proactively.
• Experience in healthcare industry preferred.

• Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to delivery results. High attention to detail with strong drive for accuracy.

• Well organized and able to adapt to change.
• Intermediate knowledge of Microsoft Office applications; experience using databases preferred.
• Must be willing to work a non-traditional schedule, as needed during any open hours of the department.

Education and Qualifications

• Associate degree in related field or equivalent experience; Bachelor's degree preferred

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