Finance and Budget Coordinator - Hybrid - 130562
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![]() United States, California, San Diego | |
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UCSD Layoff from Career Appointment: Apply by 06/28/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 07/09/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance. This position has recently been accreted by Teamsters CX union and will be a part of that union moving forward. This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote. UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees. As an entry-level position, the incumbent is expected to acquire the skills of a Fund Specialist for the Psychiatry Business Office, to help support the financial analysis, fiscal management and administration of a range of extramural grants, contracts, subcontracts, and service agreements totaling $5 million in annual direct and administrative funds. Out of the $5 million, the incumbent will be trained to manage the smaller training and clinical agreements for a total of $1 million. Acquires the skill for pre- and post-award administration. Works with Fund Manager and Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Learns to monitor financial results and identify funding to meet all faculty and staffing commitments. Learns to identify variances, resolve problems in accordance with departmental, university, and agency regulations. Learns to develop and analyze budgets along with providing assistance to faculty and staff. Learns the skill to serve as liaison between the Community Psychiatry Program (CPP) and central offices, including the Office of Contract and Grant Administration (OCGA), the Health Sciences Sponsored Projects Pre-award Office (HSSPPO), and the Sponsored Projects Finance (SPF). As a part of yearly budget process, acquires the skill to prepare salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in UCPath to ensure the percent efforts, projects, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid. Works closely with the Community Psychiatry Fund Manager to provide monitoring of fiscal operations for large, complicated, and complex clinical programs, including preparing: programmatic, financial operating budgets; monthly reports to reflect performance in key operating areas, such as billing, and collections, etc.; analyses of key operating data and making recommendations for improving operations. Serves as backup CPP contact for external and internal audits of clinical operations. MINIMUM QUALIFICATIONS
Pay Transparency Act Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: Unclassified - No data available Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). |